People and Organisational Development Intern
WaterAid Nigeria
2d ago
source : BetaJob

Location : Abuja

Employment Type : Full time

Purpose of Role

The POD Intern is intended to be a learning and development opportunity for young professionals to gain exposure and build skills through work in an international development organization and potentially, build a crop of professionals with experience relevant to the international development or other professional sectors

The post holder will be part of a team responsible for providing high quality support services required to achieve the mission of the organization and more precisely, delivering on demand

Human Resources and Administrative Services :

He / She will be required to interpret guidelines using policies and precedents

Most importantly, He / She will be able to demonstrate sufficient professional and personal maturity to be entrusted with what in many cases will be sensitive information

Key Responsibilities

A key responsibility of the intern will be to provide support to People and Organisational Department and the CP at large, in a number of capacities and activities. These will include :

Human Resources Support :

Support timely and efficient completion of WaterAid Nigeria recruitment process by downloading applications received in respect of advertised / vacant positions and populating list of all applications received into a template for ease of review

Conduct first level review of applications received in line with specified minimum criteria outlined in the vacancy advert

Participate in elements of recruitment process as may be required or delegated from time to time

Responsible for management of HR information and documentation especially updating personnel records with relevant forms and correspondences, drafting HR correspondences and distribution of signed correspondence to designated recipients etc.

Administrative Support :

Collate vehicle log sheets for each vehicle on the WaterAid Nigeria fleet and prepare periodic (monthly, quarterly, annual) vehicle usage reports detailing mileage per vehicle and vehicle operating cost for each vehicle

Prepare monthly updates to the asset and inventory register

Procurement Support :

Receive all approved Purchase Requisitions for goods and services, verify that all appropriate authorizations (budget holders, CR, HoR as appropriate) are completed and sort all received requisitions by categories for the HR / Administration Officer’s attention

Track the status of each procurement request and provide weekly update to budget holders / requestors

Under guidance / direction of the Administration officer, participate in soliciting, obtaining and documenting bids for purchases below GBP 500 or as guided by the HR / Administration Officer.

Complete Bid Comparison documents as requested by the Administration Officer and act as Secretary of the Bid review committee as may be delegated.

Originate payment requests for goods and services procured / delivered as per contract with WaterAid

Essential :

Completion of a 4 - year undergraduate degree course in social sciences, business sciences or administration, law or related field from a reputable university

Completion of National Youth Service Corp (NYSC) programme no more than 5 years before date of application

Desirable :

A Master’s degree in any of the fields listed as essential

Work Experience / Specific Knowledge

Essential :

Strong conceptual and analytical skills

Demonstrate a keen aptitude and appetite for learning and personal development

Demonstrate WaterAid values

Strong interpersonal skills and ability to work with a variety of people

Excellent verbal and written communication skills

Ability and willingness to travel to the field

Computer proficiency (Office software, internet and email)

Desirable :

Interest in development career in development / NGO sector

Person Specification

Organizing, Planning, and Prioritizing Work - Developing specific goals and plans to prioritize, organize, and accomplish your work

Monitoring - Monitoring / Assessing performance of self to make improvements or take corrective action

Attention to details - Ability to follow precise procedures and complete routine tasks / activities without errors

Written and Oral Expression - Communicating information and ideas in writing and speaking so others will easily understand

Analytical Thinking - Analyzing information and using logic to address work-related issues and problems

Information Processing - Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data

Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times

Active Learning - Understanding the implications of new information for both current and future problem-solving and decision - making

Initiative - willingness to take on responsibilities and challenges

Show Initiative and be creative - Willingness to take on responsibilities and challenges

Service Orientation and good interpersonal skills

Our People Promise

We’re looking for people who share a commitment to our vision, and a commitment to playing their part in changing normal.

We’re looking for people with an appreciation and respect for different people and ideas, and the energy and expertise to help tackle the most important challenges.

In return, you can expect to get inspiration from the change you help make happen, a sense of belonging and the feeling of being part of a global community.

You will also experience stimulation and fulfilment, the chance to grow, and space to be yourself at your best. This is our pledge to you.

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