Personal Assistant Recruitment at Marquis Concierge
Marquis Concierge
Abuja, Nigeria
3d ago
source : Jobgurus

Job Description

  • Act as the point of contact among executives, employees, clients, and other external partners.
  • Provide confidential administrative support to the CEO and complete a broad variety of tasks that include managing an active calendar of appointments;
  • composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas, and compiling documents for meetings.

  • The Executive Assistant’s responsibilities include managing calendars, making travel arrangements, etc.
  • Arrange and handle all logistics events : schedule meetings; draft agendas; develop, compile, and distribute presentation materials;
  • and record meeting minutes in management meetings.

  • Have a sense of the issues taking place in the environment and keep the COO updated.
  • Anticipate COO’s needs in advance
  • Provide a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
  • Prioritizes conflicting need; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
  • Qualification & Skills

  • Bachelor's Degree required
  • Strong work tenure with at least 4 years of experience supporting senior-level management
  • Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
  • Expert-level written and verbal communication skills
  • Well-organized, great time management skills and be able to act without guidance, you must be smart, versatile, ready to travel within short notice.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity
  • Highly resourceful team player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer / client service and response
  • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
  • Forward-looking thinker, who actively seeks opportunities and proposes solutions
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