Act as the point of contact among executives, employees, clients, and other external partners.
Provide confidential administrative support to the CEO and complete a broad variety of tasks that include managing an active calendar of appointments;
composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas, and compiling documents for meetings.
The Executive Assistant’s responsibilities include managing calendars, making travel arrangements, etc.
Arrange and handle all logistics events : schedule meetings; draft agendas; develop, compile, and distribute presentation materials;
and record meeting minutes in management meetings.
Have a sense of the issues taking place in the environment and keep the COO updated.
Anticipate COO’s needs in advance
Provide a bridge for smooth communication between the CEO's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
Prioritizes conflicting need; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
Qualification & Skills
Bachelor's Degree required
Strong work tenure with at least 4 years of experience supporting senior-level management
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
Expert-level written and verbal communication skills
Well-organized, great time management skills and be able to act without guidance, you must be smart, versatile, ready to travel within short notice.
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Highly resourceful team player, with the ability to also be extremely effective independently
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer / client service and response
Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
Forward-looking thinker, who actively seeks opportunities and proposes solutions