INTRODUCTION : -
STTA Procurement Specialist job opportunity is available at North East Regional Initiative (NERI) Nigeria for individuals who possess University Degree in Management, Business Administration, Law, or related field.
The STTA Procurement Specialist will support the procurement of goods and services under grants or direct implementation.
Under the guidance of the Operations Manager, the STTA Procurement Specialist will provide support to the program’s Procurement Unit by overseeing logistics operation, reviewing and executing procurement processes, and coordinating with the Grants and Programs Units to support program implementation.
The STTA Procurement Specialist must be familiar with USAID procurement regulations and will ensure strict compliance for both USAID rules and regulations and Creative procurement policies and procedures.
This position will be based in Abuja, with activities being implemented in the middle belt region. Travel to Northcentral-Northwest States may be required for this position.
Reporting & Supervision
The STTA Procurement Specialist will report to the Operations Manager.
DUTIES AND RESPONSIBILITIES : -
Primary responsibilities include but are not limited to the following :
Execute procurement processes and logistics operations for the program, including for grant activities, strictly following all rules and regulations under local law
Ensure adherence to USAID regulations and Creative policies, including : ADS (Automated Directive System)FAR (Federal Acquisition Regulations)CFR (U.
S. Code of Federal Regulations)AAPD (Acquisition & Assistance Policy DirectiveLocal Nigerian law
As directed by the Operations Manager, review and recommend changes to procurement policies and procedures, as needed
Maintain policies for procurement processes under the guidance of the Operations Manager
Maintain procurement files, including proposals, evaluations, award documents, official contracts, and correspondence on all procurements, following USAID and Creative policies and local law while ensuring information security
Provide guidance on procurement and delivery of goods and services to the Grants and Programs Units, grantees, and beneficiaries as it pertains to established protocols by the program, USAID, Creative, and local law
Manage account status for all credit accounts established with vendors
Verify the procurement and quality of materials according to the context and or / needs of the beneficiary, community, and / or program
Design and prepare Terms of Reference and / or technical specifications for materials, goods, and services for contracts, acquisitions, and procurements, in collaboration with the Grants and Program Unit.
Ensure documentation and a robust selection process that meets requirements of quality assurance, delivery, and transparency
Work with local, national, and international vendors of goods and services to ensure quality and maintain professional distance required to ensure high ethical standards
Ensure competitive procurements by attracting potential vendors for the purchase of goods or services either through direct, bid invitation, or other mechanisms that ensure high standards of transparency
Designate or participate in evaluation committees for proposals submitted by various vendors, according to the solicited terms of reference and regulations
Coordinate delivery logistics with the Program Unit and / or grantees to obtain the required permits including delivery receipts
Coordinate transportation, permits, authorizations, insurance, loading and unloading of goods / materials, and financial allocation or related expenses under grant activities
Prepare budgets, solicit quotations, negotiate, conduct analysis, and recommend vendors for delivery of goods and materials to grantees
Perform other tasks, as assigned
DESIRED EXPERIENCE & QUALIFICATION : -
University Degree in Management, Business Administration, Law, or related field is required
At least six years of general work experience with at least four years of procurement experience is required
Demonstrated management experience is required
Experience with budgeting and cost analysis is required
Proficiency with Microsoft Office Suite, including MS Word, Excel, PowerPoint, Outlook, etc. is required.
Strong attention to detail and ability to develop tracking systems is required
Strong communication skills and the ability to function well in a team setting is required
Demonstrated ability to solve challenging and complicated administrative issues is required
Written and spoken fluency in English is required
Fluency in one or more of the local languages is highly desired
Prior USAID or US Government experience is highly desirable
Experience working on other donor funded programs is an advantage