Facility / Administrative Manager
ASCENTECH SERVICES LTD
Abeokuta
5d ago
source : NigeriaJob.com

Position : Facility / Administrative Manager

Location : Lagos

Employment Type : Full-time

Responsibilities

  • To maintain an effective approach for procurement strategies, and establish recommendations for the procurement of services and potential suppliers.
  • To undertake reviews of specific spend areas within a best practice framework and identify both the resource needs and process changes required for the on-going management of these procurement activities.
  • To liaise with current and potential suppliers to negotiate contracts, including the management of tender processes for the awarding of new contracts directly or supporting internal customers.
  • To further develop the company’s framework within which procurement activities are conducted.
  • To design and implement methods to improve procurement data collection and analysis and a reporting framework monitoring the deliverables within each procurement category.
  • To facilitate greater cross collaboration between business units, in relation to procurement by centralizing spend areas.
  • To undertake an annual review of the company’s Sustainable Procurement Policy, and to recommend changes to the policy as relevant to Executive Team and Boards.
  • To Develop and maintain good working relationships with colleagues across the company so as to promote
  • Develop and maintain vendors / suppliers database.
  • Servicing / maintenance of all company owned fire extinguishers
  • Facility Management

  • Manage all resident files for renewals and resident retention programs and coordinate with staff to inspect all leasing team activities.
  • Coordinate with property managers to complete and verify all paperwork and manage all processes for residents and ensure compliance to timeframe.
  • Attend to facility related needs of resident expatriates.
  • Ensuring Constant supply of Electricity to the company owned facilities.
  • Supervise evacuation of septic tanks.
  • Ensuring proper functioning of office Electrical utilities (e.g. Water Dispenser, Microwave, fridges, air conditioners etc.).
  • Ensuring good functioning of the Generators.
  • Overseeing the Cleaners and Security guards.
  • Oversee civil / renovation works as may be required by the company.
  • Office Admin

  • Keeping office furniture in good order.
  • Participating in the procurement of office materials.
  • Store / warehouse management : issuance of items / monitoring of stock level.
  • Printing of all company documents.
  • Mail management : Branch mails.
  • Preparation and payment of Utility bills.
  • Ensuring stock replenishment.
  • Attending to all branch stationery / document requisition.
  • Required profile for job ad : Facility / Administrative Manager

    Requirements

  • B.Sc / B.A in Facility Management, Engineering, Business Administration or relevant field with 5 10 years work experience
  • Relevant professional qualification (e.g. CFM) will be an advantage
  • Proven experience as facilities manager or relevant position
  • Well-versed in technical / engineering operations and facilities management best practices
  • Knowledge of basic accounting and finance principles
  • Excellent verbal and written communication skills
  • Excellent organizational and leadership skills
  • Good analytical / critical thinking.
  • Job criteria for job ad : Facility / Administrative Manager

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