Admin Intern - Plan International
Plan International
Abuja
4d ago
source : BetaJob

Role Purpose

  • The purpose of this role is to provide administrative and logistical support for the Country office in line with policies of Plan International Nigeria, donor requirements and Nigerian laws.
  • The post holder will be supervised by the Admin Coordinator and expected to work very closely with other members of the Country office and field offices.
  • Dimension of Role :

  • Communicates within Plan International Nigeria and externally with vendors, service providers, consultants etc.
  • The post holder will contribute to the effective administration and logistics management in the Country office and give support to the field office where necessary.
  • Key Roles / Responsibilitie

  • Support the Admin Coordinator in generating routine contracts
  • Facilitate the process of setting up Long Term Agreements with vendors
  • Oversee the maintenance and updating of the inventory register
  • Ensure timely welcome services, hotel reservation and flights bookings and other support services for staff and visitors
  • Prepare and file documents for signature and / or action, as necessary and ensure that that proper filing systems are in place for the office
  • Support the planning and organization of meetings and workshops
  • Maintain vehicle and Generator maintenance log
  • Ensure that vehicles and generators are in good conditions and liaise with the Admin Coordinator about necessary repairs and improvements as necessary
  • Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
  • Ensures that the SAP system is used to capture all necessary activities as required.
  • Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
  • Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
  • Ensure compliance with Plan International logistics standards and regulations
  • Ensure appropriate request for quotation is placed and correct quotations received for processing
  • Perform any other project related duties as specified by the Admin Coordinator
  • Technical Expertise, Skills and Knowledge

    Essential :

  • A degree in Business / Public Administration or related field.
  • 2 years of experience working in administration and logistics generalist role
  • Experience in use of SAP
  • Fluency in English with excellent writing and speaking skills is required.
  • Excellent and demonstrable experience in procurement processes and logistics management.
  • Demonstrable experience in office management and staff coordination.
  • Excellent writing and speaking in English language
  • Knowledge and understanding of Nigeria’s policy environment
  • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
  • Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
  • Experience with Microsoft Word, Excel, Power Point and Outlook.
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