Secretary at Phyatex International
Phyatex International
Lagos
4d ago
source : BetaJob

Job Details

Job Title : Secretary

Job Description

  • We are looking for a Secretary for an executive. As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.
  • You will assist the executive by supporting them with planning and distributing information.
  • You will be the point of reference for all queries, requests or issues and will be an integral part of the company‚Äôs workforce.
  • Responsibilities

  • Answer phone calls and redirect them when necessary
  • Manage the daily / weekly / monthly agenda and arrange new meetings and appointments
  • Prepare and disseminate correspondence, memos and forms
  • File and update contact information of employees, customers, suppliers and external partners
  • Support and facilitate the completion of regular reports
  • Develop and maintain a filing system
  • Check frequently the levels of office supplies and place appropriate orders
  • Make travel arrangements
  • Document expenses and hand in reports
  • Undertake occasional receptionist duties
  • Requirements

  • Proven work experience as a secretary, administrative assistant, office assistant or administrative officer
  • Familiarity with office organization and optimization techniques
  • High degree of multi-tasking and time management capability
  • Excellent written and verbal communication skills
  • Integrity and professionalism
  • Proficiency in MS Office
  • Must be willing to travel
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