Maintain working knowledge of the Foundation’s programs and priority funding areas and remain abreast of current research, activities, and trends in the philanthropic sector.
Maintain regular communication with other Foundation professionals through Peak Grantmaking, Grantmakers for Effective Organizations, Council on Foundations, and / or other such networks in the philanthropic space.
Monitor grants for legal, financial, and program compliance including but not limited to ensuring that grant requirements are correctly documented in the grant files and database.
Monitor and document the grantmaking workflow processes, forms, templates, reports and data to assure full compliance with internal controls and legal requirements.
Generate reports and data analysis for program and finance team or board.
Problem-solve complex grant scenarios; consult / liaise with finance and / or legal counsel.
Work with finance to generate reporting required for compliance and financial statement audits
Partner with Director of Programs and Director of Finance to ensure accurate and adequate paper and electronic document retention.
Submit proposals within deadlines to grant coordinators or concerned people for approvals
Prepares proposals by determining concept, gathering and formatting information, writing drafts, and obtaining approvals.
Determines proposal concept by identifying and clarifying opportunities and needs, studying requests for proposal and attending strategy meetings.
Meets proposal deadline by establishing priorities and target dates for information gathering, writing, review, approval, and transmittal.
Enters and monitors tracking data.
Coordinates requirements with contributors and contributes proposal status information to review meetings.
Gathers proposal information by identifying sources of information, coordinating submissions and collections, and identifying and communicating risks associated with proposals.
Develops proposal by assembling information including project nature, objectives / outcomes / deliverables, implementation, methods, timetable, staffing, budget, standards of performance, and evaluation.
Writes, revises, and edits drafts including executive summaries, conclusions, and organization credentials.
Prepares presentation by evaluating text, graphics, and binding and coordinating printing.
Maintains quality results by using templates; following proposal-writing standards including readability, consistency, and tone;
maintaining proposal support databases.
Obtains approvals by reviewing proposal with key providers and project managers.
Improves proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplate.
Updates job knowledge by participating in educational opportunities; maintaining personal networks.
Accomplishes organization goals by accepting ownership for accomplishing new and different requests, and exploring opportunities to add value to job accomplishments.
Essential Skills and Abilities
Strong research skills and multi tasking
Excellent written skills with proper knowledge of grammar
Ability to understand the project requirements, the organization, departments and its functions
Self-driven, pro-active, ability to work effectively and independently
Experienced in handling highly confidential matters with discretion
Responsible, organized and provides attention to details
Knowledge of computer and software programs
Education and Experience Requirements :
Bachelor’s degree / Master in English, Journalism, Media, or any related field
Minimum of 5years experience in grant writing, prospect research, general fundraising.