Executive Assistant - Alan & Grant
Alan & Grant
Jos
5d ago
source : BetaJob

Job Details

Industry : FMCG / Foods / Beverage

Job Brief

  • Responsible for providing comprehensive and proactive support to the MD on a wide range of complex, tactical and administrative tasks whilst prioritizing and taking personal responsibility for all activities to enhance effectiveness.
  • Duties and Responsibilities

  • Create and manage the MD’s professional and personal calendar, schedule meetings, coordinate appointments and ensure notice is sent to all attendees on time.
  • Assist in the preparation of meetings and take minutes accurately.
  • Coordinate detailed business travel plans, itineraries and agendas, including flights, transportation, and lodgings for MD and senior management.
  • Conduct administrative tasks for the MD; prepare reports, memos, invoice letters, file and sort all corporate documents for the MD.
  • Serve as a bridge for smooth communication between the MD’s office and internal departments.
  • Review, sort and distribute incoming and outgoing calls, emails, and other correspondence with internal and external stakeholders
  • Create and store files using various software, including word processing, spreadsheets, databases, and presentation software.
  • Streamline processes for improved efficiency
  • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products;
  • placing and expediting orders for supplies; and verifying receipt of supplies

    Requirements

  • Minimum of 3 years' experience in similar role
  • Minimum of B.Sc. in any discipline
  • A proactive approach to problem-solving with strong decision-making skills.
  • Proficiency in MS Office tools (PowerPoint, Word, Excel) and knowledge of software tools and multi-line phones systems
  • Ability to make independent decisions & exercise good judgement
  • Strong organizational, time management and strategic planning skills
  • Excellent interpersonal skills and the ability to build relationships with clients, staff, board members, vendors and external partners
  • Ability to handle multiple tasks simultaneously and prioritize work assignments
  • Proven ability to handle confidential information with discretion.
  • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
  • Excellent written and verbal communication skill.
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