Industry : FMCG / Foods / Beverage
Responsible for providing comprehensive and proactive support to the MD on a wide range of complex, tactical and administrative tasks whilst prioritizing and taking personal responsibility for all activities to enhance effectiveness.
Duties and Responsibilities
Create and manage the MD’s professional and personal calendar, schedule meetings, coordinate appointments and ensure notice is sent to all attendees on time.
Assist in the preparation of meetings and take minutes accurately.
Coordinate detailed business travel plans, itineraries and agendas, including flights, transportation, and lodgings for MD and senior management.
Conduct administrative tasks for the MD; prepare reports, memos, invoice letters, file and sort all corporate documents for the MD.
Serve as a bridge for smooth communication between the MD’s office and internal departments.
Review, sort and distribute incoming and outgoing calls, emails, and other correspondence with internal and external stakeholders
Create and store files using various software, including word processing, spreadsheets, databases, and presentation software.
Streamline processes for improved efficiency
Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products;
placing and expediting orders for supplies; and verifying receipt of supplies
Minimum of 3 years' experience in similar role
Minimum of B.Sc. in any discipline
A proactive approach to problem-solving with strong decision-making skills.
Proficiency in MS Office tools (PowerPoint, Word, Excel) and knowledge of software tools and multi-line phones systems
Ability to make independent decisions & exercise good judgement
Strong organizational, time management and strategic planning skills
Excellent interpersonal skills and the ability to build relationships with clients, staff, board members, vendors and external partners
Ability to handle multiple tasks simultaneously and prioritize work assignments
Proven ability to handle confidential information with discretion.
Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
Excellent written and verbal communication skill.