We are in need of an Admin officer that will be responsible for providing administrative support to both internal and external customers, to ensure efficient operation of the office.
S / he supports managers and employees through a variety of tasks related to organization and communication. S / he will be responsible for confidential and time-sensitive materials, and familiar with a variety of the field's concepts, practices, and procedures.
Coordinate office activities and operations to secure efficiency and compliance with company policies;
Track stocks of office supplies and place orders when necessary;
Manage agendas / travel arrangements / appointments etc. for the upper management
Manage phone calls and correspondence (e-mail, letters, packages, etc.);
Support budgeting and bookkeeping procedures;
Create and update records and databases with personnel, financial and other data;
Submit timely reports and prepare presentations / proposals as assigned;
Coordinate and work on employees' schedules;
Any other tasks as assigned.
Person Specification / Qualifications
Proven experience as an office administrator, office assistant, or relevant role;
Outstanding communication and interpersonal abilities;
Excellent organizational and leadership skills;
Familiarity with office management procedures and basic accounting principles;
Excellent knowledge of MS Office and office management software (ERP etc.);
Qualifications in secretarial studies will be an advantage;
Adept in Technology;
Excellent verbal & written communication;
Good time management;
High school diploma; BSc / BA in office administration or relevant field is preferred.
The requirements listed above are the minimum.
Our preference is First-class and Second-class Upper-division at least.