personal assistant
Geovitec Oil Services
Lagos, Lagos, Nigeria
5d ago
source : Fidanto

Job Summary br To provide secretarial administrative and human resource support br br Responsibilities br Management of the CEO s diary and appointments br Help CEO manage output workflow and office deadlines br Take and relay accurate and timely messages from telephone callers and answer queries enquiries and requests when appropriate br Draft type and dispatch all the CEO s correspondence br Liaise with relevant individuals external organizations etc to arrange meetings prepare agendas and draft minutes br Maintain a comprehensive filing system br Co 45 ordinate CEO s travel and accommodation in conjunction with in 45 house travel group and occasionally travelling with the manager to take notes at meetings or to provide general assistance during presentations br Tabulate and retrieve CEO s official expenditures and claims br Handling incoming emails and posts often corresponding on behalf of the manager br Generating documents reports and presentations br Liaising with clients suppliers and other staff br Maintaining personnel files both electronic and hard copy br Filing necessary documents br Assisting HR Manager with recruitment for open positions within firm and on behalf of clients br Developing job descriptions br Preparing and placing advertisements on relevant sites and papers br Short 45 listing suitable candidates br Following up with candidates arranging interviews br Requirements br Excellent written and oral communication skills br Excellent interpersonal skills br Excellent Organizational and Time Management skills br Ability to research digest analyze and present material clearly and concisely br The ability to work on your own initiative br Honesty and reliability br Attention to detail br Proven ability to work under pressure and to tight deadlines br Bright confident personality br Flexible and mature approach with ability to work unsupervised br An understanding of confidentiality issues and the use of discretion br Good knowledge of MS Word MS Excel and MS PowerPoint br Minimum of HND BSc in any field br A minimum of 2 4 year administrative secretarial experience in a reputable organization br Must be resident in Lagos state

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