INTRODUCTION : -
Senior Finance Assistant (G7) job opportunity is available at international Organization for Migration (IOM) for individuals who possess relevant qualifications.
Under the general supervision of the Senior Resource Management Officer and the direct supervision of the Resource Management Officer, the incumbent will assist in planning, leading, organizing and coordinating the activities of the finance unit to include but not limited to the following areas : Internal and External audit preparation, financial analysis, budgets and other financial issues in accordance with IOM Financial Management Rules and Procedures.
In particular, he / she will :
DUTIES AND RESPONSIBILITIES : -
Act or serve as focal point for both internal and external audits for entire mission. The main role of an audit focal point will be to act as facilitator to assist in the process of preparing and organizing for internal and external audits
As the Audit focal point, the incumbent may be directly involved in implementing certain recommendations that may arise during either internal or external audit, including follow ups on the recommendations
The focal will be responsible for aiding finance, procurementcolleagues, the RMO / SRMO identify possible weakness in the documentations and make the necessary recommendations on how they should be resolved
Ensure the sampled documents are compiled from the e-filing system and physical documents and labelled priorto the audit commencement
Review the sampled documents in trying to identify any gaps prior to the audit commencement
Provide information and explanationsto the auditorsas thought during the audit
Coordinate responses to the queries raised during the auditwith the RMO / SRMO.
Coordinate with the administrative centers and regional offices on the responses
Review, verify and release all payments processed through Corresponding bank platform. IOM is committed to a diverse and inclusive environment.
Internal candidates are eligible to apply to this vacancy. For the vacancy, internal candidates are considered as first-tier candidates
Ensure internal control systems in place are followed and pointareas of weaknesses to the RMO / SRMO with appropriate suggestions of improvements needed
Maintain mission’s bank balances and ensure that mission’s cash reserves are adequately replenished
Provide regular updates to RMO and SRMO on the status of all outstanding debtors / creditors items and to ensure that they are regularly maintained and cleared
Performs periodic cash counts including month end cash count and certify agreement withPRISM / FI
In coordination with RMO, prepare monthly summary of the mission’s national staff projectization and coordinate with HR for posting
Train new users on the use of PRISM FI and any other relevant training in relation to financial guidelines and operations
Liaise with the banks and other suppliers on outstanding financial issues
Review, check and sign off all vouchers posted to PRISM FI in order to ensure all appropriate supporting documents have been attachedand correctness / consistency of the postings.
In coordination with the RMO, run financial reports (routine reports) according to established guidelines and provide recommendations / advices to programme colleagues on expenditures and savings
In-budget preparation and project financial reviews
Verify all expense claims to certify correctness and ensure that all appropriate supporting documents have been provided and correct WBS assigned
Coordinate with RMO in responding to the Regional Accounting Support in Manila on monthly account reviews and mission checklist reviews and respond to queries raised on accounting andfinance matters by RAS related to Monthly checklists, and other field Missions
Monitor donor reports schedule and assist in preparation of donor financial reports (Interim and Final) in accordance with IOM regulations, established procedures and donor requirements with close coordination with RMO and project Managers
In Coordination with the RMO / SRMO in prepareannual budgetsfor the Mission and assist in the preparation of budgets for new projects as well
Performs any other duties as may be assigned from time to time.
DESIRED EXPERIENCE & QUALIFICATION : -
Qualified CPA or ACCA or its equivalent would be an added distinct advantage
Bachelor’s degree in Accounting and finance or a related field from an accredited academic institution with Five years of relevant working experience or High School Diploma Certificate with minimum of seven years’ experience
Qualified CPA or ACCA or itsequivalent would be an added distinct advantage.
At least 7 years supervisory experience in financeand administration specificallyin financial reporting, budgeting, accounts payables, accounts receivables
Prior experience in usage of SA Prequired
Proficiency in computer skills, especially in MS Office products (Excel, Outlook, Wordetc.).
Proficiency in computer skills, especially in MS Office products (Excel, Outlook, Wordetc.)
Prior work experience in an international organization an added advantage.
Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a team ofcolleagues.
Mature individual, able to work independently, under pressure, able to maintain accuracy, paying attention to details, meeting deadlines, and working with minimal supervision.
Fluency in English and French required, working knowledge of Portuguese an advantage.
The incumbent is expected to demonstrate the following competencies :
Inclusion and respect for diversity : respects and promotes individual and cultural differences; encourages diversityand inclusion wherever possible
Integrity and transparency : maintainhigh ethical standards and acts in a manner consistent with organizational principles / rules andstandards of conduct
Professionalism : demonstrates ability to work in a composed, competent,and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies behavioural indicators level 2 :
Teamwork : develops and promotes effective collaboration within and across units to achieve shared goals and optimize results
Delivering results : produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes
Managing and sharing knowledge : continuously seeks to learn, share knowledge,and innovate
Accountability : takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work
Communication : encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring,and motivational way.
Managerial Competencies behavioural indicators level 2 :
Leadership : provides a clear sense of direction, leads by example,and demonstrates the ability to carry out the organization’s vision;
assists others to realize and develop their potential
Empowering others & building trust creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential
Strategic thinking and vision : work strategically to realize the Organization’s goals and communicates a clear strategic direction.