HR and Admin Officer-EHA Clinics
EHA Clinics
2h ago
source : BetaJob

Job Details

Location : Abuja or Kano (Some travel may be required for meetings and other ad hoc activities)

Department : Administration

Division : EHA Clinics

Reports to : Chief of Staff

Summary of Job

  • The HR and Admin Officer is responsible for all aspects of administrative management of the clinic’s projects and day-to-day activities, ensuring compliance with the organization’s policies and procedures as well as the parent organization’s regulations.
  • The HR and Admin Officer will also design the yearly budget and plan for the organization, under the supervision of the Chief Finance Officer.
  • Essential Duties and Responsibilities

  • To perform this role successfully, the Accounts and Billing Officer will perform the following responsibilities in relation to all clinics which will include but are not limited to :
  • Core Tasks

    Administrative Human Resources :

  • Provides confidential secretarial and administrative support for the principal executive or executives, including managing the schedule / calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.
  • Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues;
  • organizes and facilitates meetings, conferences, and other special events, as required.

  • Gathers, enters, and / or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
  • Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management; participates in budget planning and management, as required.
  • Assists with project development and planning to ensure more efficient service and organization of the office.
  • Composes and prepares written documentation and correspondence for the office; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.
  • Assists in the coordination, supervision, and completion of special projects as appropriate.
  • Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.
  • Organize a filing system for important and confidential company documents
  • Create and distribute guidelines and FAQ documents about company policies
  • Gather payroll data like bank accounts and working days
  • Update office policies as needed
  • Maintain a company calendar and schedule appointments
  • Book meeting rooms as required
  • Distribute and store correspondence (e.g. letters, emails, and packages)
  • Prepare reports and presentations with statistical data, as assigned
  • Prepare and distribute meeting agenda and meeting minutes.
  • Prepare and distribute business journals, presentations, transcriptions, and letters using standard formats.
  • Maintain security and confidentiality of company information.
  • Prepare travel documents and make travel arrangements.
  • Collect and analyze the business data from various departments to prepare reports and presentations for management.
  • Develop strong working relationships with senior management and administrative personnel for effective and smooth operations.
  • Plan and organize pieces of training, leadership meetings, conferences, and workshops.
  • Human Resources :

  • May supervise personnel which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution.
  • Maintaining physical and digital personnel records like employment contracts and PTO requests
  • Update internal databases with new hire information
  • Publish and remove job ads
  • Schedule job interviews and contact candidates as needed
  • Prepare reports and presentations on HR-related metrics like the total number of hires by department
  • Develop training and onboarding material
  • Respond to employees’ questions about benefits (for example, number of vacation days they’re eligible for)
  • Coordinating schedules, distributing memos and reports, and ensuring that everyone is kept current on necessary company news and information
  • Evaluate the performance of the employees semi-annually
  • Key Skills and Attributes

  • Bachelor's Degree in Human Resources, Business Administration or related field and / or equivalent experience.
  • At least three years of related experience required.
  • Proficiency in the use of the Asana task management tool is an advantage
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Working understanding of human resource principles, practices, and procedures.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and at times stressful environment.
  • Proficient with Microsoft Office Suite or related software.
  • Excellent interpersonal and communication skills.
  • Ability to be polite and compassionate without lacking confidence.
  • Sound negotiation and persuasion skills.
  • Analytical and problem-solving skills
  • Leadership and teamwork
  • Time management and organization.
  • Work Experience :

  • S / he will be required to have had related and progressive experience in healthcare human capital management and administration.
  • Salary

  • Competitive salary scale based on surveys from top private hospitals in Nigeria
  • Salary is negotiable but performance-based.
  • Other Benefits

    The following benefits are available with this offer of employment :

  • Health Insurance : EHA Clinics will cover medical expenses for yourself, your spouse, and up to two dependents. Further details are contained in the Nigeria Addendum to the EHA Clinics Employee Handbook.
  • Group Life Assurance : EHA Clinics provides life insurance for you as our employee. This insurance is payable in the event of your death.
  • The effective date of coverage will be upon successful completion of your probationary period.

  • Group & Personal Accident : EHA Clinics provides Accidental Death and Dismemberment Insurance (ADD) for you as our employee.
  • AD&D covers death by accidental means (rather than natural causes) and dismemberment. The effective date of coverage is your hire date.

  • Pension : EHA Clinics supports employee retirement preparation and investment by paying a 10% pension contribution on top of the statutory pension contribution of 8% that is already factored into your salary.
  • Annual Leave : You are entitled to 21 days paid annual leave accrued at 1.75 days / month. Employees may begin scheduling leave with their direct supervisor upon successful completion of their probationary period.
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