FINANCIAL ANALYST AND BUDGETING OFFICER INTERNAL VACANCY ANNOUNCEMENT
Widows and Orphans Empowerment Organisation (WEWE hereby invites applications from qualified internal candidates to fill the position of Financial Analyst and Budgeting Officer
Key Duties and Responsibilities
Financial Analyst and Budgeting Officer will manage the financial postings, reconciliation of the finance department and ensures the eligibility, accuracy, and integrity of all payment and posting processes.
Other responsibilities will include the supervision of State Finance Officers (SFO) and the Finance Officers of the Implementing Agencies (IAs) to ensure accurate postings and timely reconciliation of all our ledger balances and provide guidance on financial policy, Quick Book postings and reconciliation.
Ensure proper and timely liquidation is sent to USAID and other Donors as and when demanded
PAYMENT / FINANCIAL REVIEWS :
Plans, organizes, directs and supervises the work of Finance Officers at the states, especially those engaged in providing the full range of voucher postings and payments to ensure timely delivery.
Ensure all vouchers and other financial postings made from all WEWE state offices and WEWE Implementing Agencies (IAs) are thoroughly reviewed and consolidated as a single file for Quick book postings and reporting in liquidation.
Conducts on-the-job training for state finance staff when required and ensures that there is no delay in financial postings, reconciliation and reporting for proper pipeline and burn rate management.
Reviews completed work to ensure compliance with USAID / Other Donors regulations procedures for financial and technical adequacy.
Tracks work in-progress and follows up to ensure that payments and postings are made on time for prompt reporting
Serve as WEWE’s technical officer on the financial postings, reconciliation and reporting processes to provide technical assistance as required.
Respond to inquiries from State Finance Officers, and other finance team members, as well as other employees and vendors / payees on enquiries regarding payments, postings and other financials.
Ensure payments from all WEWE locations and Implementing Agencies are done and reported in a timely manner.
Provide technical input in solving financial processing-related issues and to determine WEWE / Donors policy and procedures for such issues.
Provide Director Finance a periodic reports related to the ongoing work of the Finance Teams.
Plan, Organize and Participate in annual work plan and budgeting meeting, quarterly work plan and budget implementation review meeting.
Coordinate all teams and department for input on monthly advance request, collate, analyze and prepare the final version of monthly advance request to be submitted to the donors in appropriate time to avoid delay in funding.
Oversee the implementation of the approved workplan / budget by ensuring that all activities carried out are in line with the approved FY workplan / budget.
Examines and analyzes all posted vouchers against the budget to ensure all expenses are charged against their appropriate budget line.
Prepare monthly budget variance analysis to guide management on project management decision making in areas of budget cost overrun and savings.
Periodically advice management on budget realignment with a detailed report of budget lines (Head) with cost savings and overrun with aggregate analysis that will aid an imperative decision.
Constantly monitor to ensure all expenses incurred are in line with the budget and provide solutions of conflict that may arise between payment and budget.
FINANCIAL ANALYSIS AND RECONCILIATION
Serve as financial report staff for preparation of accurate financial reports for management review before such is sent out to USAID or other donors
Lead the reconciliation of all the organizational Bank reconciliations, Liabilities reconciliations, Staff and IAs advances reconciliations, and prepare a detailed report to the management on a monthly basis.
Review, track and monitor Implementing Agencies advance requests, balances and retirement and ensure they comply with the policies, regulations and provisions, prepare and distribute detailed reports on a periodic basis.
Follow-up on advance balances requiring retirement.
Follow up with USAID Office of Financial Management (OFM) and other donors to ensure that organizational pipeline are reconciled periodically in a timely manner.
Prepare daily Bank and Book Balance analysis for the management and other finance team members to aid in monitoring daily payments.
Ensure that all reconciled bank balance are reviewed and approved in line with organizational policies
The Finance Analyst shall be responsible for the preparation of the organizational financial reports to the donors and management ranging from Liquidations to be submitted bi-
monthly, SF 425 to be submitted on quarterly basis, VAT report to be submitted annually, Accrual report on quarterly basis, Donor Expenditure Analysis report on annual basis, Annual Liabilities reconciliation account to external auditor, Implementing Agencies Advances and Expenditure Analysis report, Vendors and Statutory liabilities analysis report and every other report and financial analysis that might be demanded by the donors or management.
Responsible for ensuring accuracy, integrity and timely submission of all the aforementioned reports.
Assist to identify disallowance of payment and request for additional documentation from donors in relations to liquidations and other reports, replies to inquiries on these and other payment / liquidation related matters.
Requests additional information and documentation needed and make justifiable feedback management to respond to the donors’ inquiries and clarification as may be required
Qualification, Skills and Experience :
Minimum of Bachelor’s degree in Accounting is required
Master’s in finance will be an added advantage.
Minimum of four (4) years of experience in finance or accounting.
Knowledge of quality financial approaches are strongly required.
Excellent writing and verbal communication skills and experience working with other implementing partners
Ability to use QuickBooks Accounting Software is required.
Chartered Accountant ICAN or ACCA will be an added advantage
Familiarity with WEWE and USAID rules, regulations and procedures guiding financials
Knowledge and proficiency in operations, procedures of financial management system and reporting.
Knowledge in cost principles, prudent business practice in payments and billings, audit standards, and USAID policies for payment, accounts receivables and account payables
Good analytical skills.