Finance Assistant - Maiduguri

International Rescue Committee

Maiduguri, BORNO, Nigeria

4d ago

Job Description

The International Rescue Committee responds to the world’s worst humanitarian crises and helpspeopletosurviveandrebuildtheirlives.

Foundedin1933attherequestofAlbertEinstein,IRCofferslife-saving care and life-changing assistance to refugees forced to flee from war or disaster.

At worktodayinmorethan40countriesandin 22U.S.cities,IRCrestoressafety,dignityandhopetomillionswhoareuprootedbyconflict ordisaster.

IRC leadsthewayfromharmtohome.

CONTEXTUALBACKGROUND

The IRC has been present in Nigeria since 2012 when the organization responded to flooding in Kogistate. In February 2014 the IRC moved into Adamawa State in NE Nigeria to provide humanitarianinterventions through a multi-sectoral, integrated approach for conflict affected populations.

IRCNigerianow operatesacountryoffice inAbujaand fieldofficesinMubiandYola ofAdamawa State,

MaiduguriandMongunoofBornostateandDamatruofYobeState.Currently,IRCNigeria

implements programs primary health care, nutrition, environmental health, women’s protectionandempowerment,protection,childprotection,education,foodsecurity&livelihoods

JobOverview / Summary

The Finance Assistant is to assist the senior Finance officer by managing the day-to-dayoperations of the Finance Department, responsible for Cash processing and record-keeping oftheday-to-daytransactionsin accordance withIRC policyandprocedures.

MajorResponsibilities

Assistinmanagementof Day-to-DayFinanceactivities.

To assist the senior Finance Officers / Managers in ensuring that timely and accuratepayments aremade.

EnsureaccuracyandcompletenessofpaymentdocumentsincompliancewithIRCandDonor policies and procedure

Coordinate with district teams for advance issuance and their timely adjustment ofadvances& Training documentation.

Ensure completeness of supporting documents in all respect which includes authenticityofsignatures,cross-checkingattendancesheets,andverifyingpaymentstobemade

Posting all vouchers into the transaction spreadsheet on daily basis for review by thesenior Finance Officer. Ensure that all information in the spreadsheet is correct andcomplete.

Processing of petty cash transactions on daily basis. Ensure petty cash is replenishedon time to meet daily cash needs.

Carry out cash count as per the IRC policy andschedule. Documentthecash countsheetsforrecords.

Prepare all payments and make sure that they are properly coded and supported withrelevant necessarydocuments.

Assist seniorFinanceofficeinmonthly bank &accountreconciliation.

Ensureallthefinancialdocuments areproperlyfiled&tagged.

Paidstampingofalltheinvoices andrelateddocumentsbeforefiling.

Ensuretimely preparationoftax&depositintothebank.

Visit Bankfor necessarycollection&submissionoffinancialdocuments.

Photocopies&scanningof allnecessarydocuments / Instruments.

Performany othertask assignbythelinemanager.

Finance / Budgeting

Act alwaysinaccordancewithlocallawandstandardsofaccountingpractice.

Reviewbudgetwiththeaim ofgainingaclearunderstandingofbudgetguidelinesandinstructions

Reviewfundingallocations toenableproperguidancetoprogramsandproper coding.

Providetrainingtoprogramstaff onfinanceissues.

Producemonthlyandquarterlyreportstobereviewedbyyour supervisor.

KeyWorkingRelationships

PositionReportsto :

Position Reports to : Senior Finance Officer Position directly supervises : None Indirect Reporting

KeyExternalContacts :

Stakeholders

JobRequirements

Therequirementsshouldestablishabaseline(minimum)foreducationalbackground,previouswork experience, professional knowledge or certification, specific skills and strengths and anyotherskill necessaryto performtheessentialfunctionsofthejob.

Education :

HNDorabachelor’sdegreeinaccountingfromarecognizedCollege / InstitutionswithNYSCDischargeCertificate.

WorkExperience :

Minimumofone(1)yearsofprofessionalaccountingexperiencewithNYSCdischargecertificate.INGOFinanceexperience is .

DemonstratedTechnicalSkills :

Able to work in high-pressure situations, solve problems and resolve conflicts.Abletoindependentlyorganizework,prioritizetasksandmanage time.

Strong interpersonal skills, able to coach and support others.Self-motivated, honest,highly responsible,andpunctual.

Computerliteratewithsignificantknowledge / experienceinexcel.

DemonstratedManagerial / LeadershipCompetencies :

Able to work in high-pressure situations, solve problems and resolve conflicts.Abletoindependentlyorganizework,prioritizetasksandmanagetime.

Strong interpersonal skills, able to coach and support others.Self-motivated, honest,highlyresponsible, andpunctual.

Computerliteratewithsignificantknowledge / experienceinexcel.

Languages :

Fluencyinlocalcontextlanguageishighlydesirable.

Excellent verbalandwrittencommunicationskills,fluent inwrittenandspokenEnglish.WorkEnvironment :

Computer / OtherTechRequirements :

Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook,and PowerPoint.Add position-specific (e.

g. accounting software, statistical software,etc.).

AbilitytoTravel : 5%oftimes

Standards of Professional Conduct The IRC and IRC workers must adhere to the values andprinciples outlined in the IRC Way Code of Conduct.

These are Integrity, Service, andAccountability.In accordance with these values, the IRC operates and enforces policies onBeneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-FreeWorkplace,FiscalIntegrity,Anti-Retaliation,CombatingTraffickinginPersonsandseveralothers.

Gender Equality : IRC is committed to narrowing the gender gap in leadership positions. We offerbenefits that provide an enabling environment for women to participate in our workforce includingparentalleave,gender-sensitivesecurityprotocolsandothersupportivebenefitsandallowances.

WorkingEnvironment

IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit withoutregard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteranstatus,disability oranyothercharacteristicprotected byapplicable law.

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