Administrative Function :
The Admin Officer will be responsible for general administrative duties for the organization and any other duties assigned;
Supervising day-to-day operations of the administrative department.
Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
Ensure operations adhere to policies and regulations
Keep abreast with all organizational changes and business developments
Monitor costs and expenses to assist in budget preparation
Ensure the smooth and adequate flow of information within the company to facilitate other business operations
Ordering materials from printers
Take proper records of all materials in stock
Implement facility and equipment maintenance policy
Take proper records of all maintenance carried out.
Initiate and implement best and effective practices in administrative functions.
Bid Management Function :
Keep record of Request for Quotes(RFQ) & Request for Proposals(RFP) and provide timely response and Follow up on Account Managers.
Checking of Daily Newspapers for Bid / Tender Adverts
Review and Evaluation of Bid Adverts using approved Bid / Tender Advert / evaluation Questionnaire / Checklist
Collation, Printing,Binding and Packaging of Bid Documents(Pre-Qualification,Expression of Interest, Proposal) for prompt Submission
Sales CRM Administration Consolidated Group Sales Pipeline Reporting.
Service Contract Management Function :
Drafting and Review of Contractual Documents- NDA, MOU and Service Level Agreements
Build & maintain updated Contract Document Database
Recurrent Service contract Renewal
Service Payment Debt recovery
Qualifications and Experience
A first Degree in Commercial / Social Sciences / Science / Art with Minimums of 2nd Class Lower
Sales Academy, ITIL V3 Foundation, Customer service and Computer Appreciation skill trainings is an added advantage.
Less than 2 years
Personal Skills :
Good interpersonal skill
Customer management skill.
Ability to work under pressure and with little or no supervision
Methodical and able to maintain teams focus on an objective
Effective written and verbal communication skills
Ability to manage multiple tasks
Good administrative skills