Bid / Admin Executive At Focus Group Limited

Focus Group Limited

Lagos

3d ago

source : BetaJob

Job Descriptions

Administrative Function :

The Admin Officer will be responsible for general administrative duties for the organization and any other duties assigned;

Supervising day-to-day operations of the administrative department.

Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.

Ensure operations adhere to policies and regulations

Keep abreast with all organizational changes and business developments

Monitor costs and expenses to assist in budget preparation

Ensure the smooth and adequate flow of information within the company to facilitate other business operations

Ordering materials from printers

Take proper records of all materials in stock

Implement facility and equipment maintenance policy

Take proper records of all maintenance carried out.

Manage feedback

Initiate and implement best and effective practices in administrative functions.

Bid Management Function :

Keep record of Request for Quotes(RFQ) & Request for Proposals(RFP) and provide timely response and Follow up on Account Managers.

Checking of Daily Newspapers for Bid / Tender Adverts

Review and Evaluation of Bid Adverts using approved Bid / Tender Advert / evaluation Questionnaire / Checklist

Collation, Printing,Binding and Packaging of Bid Documents(Pre-Qualification,Expression of Interest, Proposal) for prompt Submission

Sales CRM Administration Consolidated Group Sales Pipeline Reporting.

Service Contract Management Function :

Drafting and Review of Contractual Documents- NDA, MOU and Service Level Agreements

Build & maintain updated Contract Document Database

Revenue Assurance

Recurrent Service contract Renewal

Service Payment Debt recovery

Qualifications and Experience

A first Degree in Commercial / Social Sciences / Science / Art with Minimums of 2nd Class Lower

Sales Academy, ITIL V3 Foundation, Customer service and Computer Appreciation skill trainings is an added advantage.

Less than 2 years

Personal Skills :

Good interpersonal skill

Customer management skill.

Ability to work under pressure and with little or no supervision

Methodical and able to maintain teams focus on an objective

Effective written and verbal communication skills

Ability to manage multiple tasks

Good administrative skills

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