Bid / Admin Executive At Focus Group Limited
Focus Group Limited
3d ago
source : BetaJob

Job Descriptions

Administrative Function :

  • The Admin Officer will be responsible for general administrative duties for the organization and any other duties assigned;
  • Supervising day-to-day operations of the administrative department.
  • Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
  • Ensure operations adhere to policies and regulations
  • Keep abreast with all organizational changes and business developments
  • Monitor costs and expenses to assist in budget preparation
  • Ensure the smooth and adequate flow of information within the company to facilitate other business operations
  • Ordering materials from printers
  • Take proper records of all materials in stock
  • Implement facility and equipment maintenance policy
  • Take proper records of all maintenance carried out.
  • Manage feedback
  • Initiate and implement best and effective practices in administrative functions.
  • Bid Management Function :

  • Keep record of Request for Quotes(RFQ) & Request for Proposals(RFP) and provide timely response and Follow up on Account Managers.
  • Checking of Daily Newspapers for Bid / Tender Adverts
  • Review and Evaluation of Bid Adverts using approved Bid / Tender Advert / evaluation Questionnaire / Checklist
  • Collation, Printing,Binding and Packaging of Bid Documents(Pre-Qualification,Expression of Interest, Proposal) for prompt Submission
  • Sales CRM Administration Consolidated Group Sales Pipeline Reporting.
  • Service Contract Management Function :

  • Drafting and Review of Contractual Documents- NDA, MOU and Service Level Agreements
  • Build & maintain updated Contract Document Database
  • Revenue Assurance
  • Recurrent Service contract Renewal
  • Service Payment Debt recovery
  • Qualifications and Experience

  • A first Degree in Commercial / Social Sciences / Science / Art with Minimums of 2nd Class Lower
  • Sales Academy, ITIL V3 Foundation, Customer service and Computer Appreciation skill trainings is an added advantage.
  • Less than 2 years
  • Personal Skills :

  • Good interpersonal skill
  • Customer management skill.
  • Ability to work under pressure and with little or no supervision
  • Methodical and able to maintain teams focus on an objective
  • Effective written and verbal communication skills
  • Ability to manage multiple tasks
  • Good administrative skills
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