Head, Administration and IT Services Department
Organization Of The Petroleum Exporting Countries (OPEC) -
Abuja
2d ago
source : BetaJob

Job Description

  • Within the Support Services Division, the Administration and IT Services Department coordinates all matters pertaining to administering and providing services to the Secretariat including managing the building and its offices;
  • and to handle office services, conference services, travel, documents and visa; communication and logistics; office supplies and documentation;
  • security; safety and parking; and to furnish IT infrastructure facilities and support.

    Objective of Position

    The Head plans, organizes, coordinates manage and evaluate the work of the Administration and IT Services Department in accordance with the approved medium term and annual work programmes and budget of the Department so as to optimize its support to the Secretariat in achieving its overall objectives.

    Main Responsibilities

    Plans, organizes, coordinates, manages and evaluates the work in the Administration & IT Services Department by providing services to the Secretariat relating to :

    The building, offices and the residence

    Procurement, office supplies and printing services

  • Travel, hotel, visa arrangements, removal of personal effects, legitimation cards, license plates;
  • Logistics for all meetings and entertainment functions;
  • Transportation, inter-office mail delivery and kitchen services;
  • Security, safety and parking;
  • Computer network facilities : email, internet, printing

    Telecommunication system

    Works closely with 1) Data Services Department, IT Development to ensure that adequate hardware and software are implemented for the smooth functioning of their programs, and 2) Finance & HR Department to liaise the smooth transition of incoming / outgoing staff.

    Ensures full responses to requests by the Conference, Board of Governors and standing committees for studies and special reports relevant to the work program of the Department.

    Arranges presentations at relevant OPEC meetings and international forums representing the Secretariat as required.

    Develops and maintains networks with external experts and institutions in fields relating to the work of the Department.

    Keeps the Director, Support Services Division fully informed on all aspects of the work of the Department, and draws his / her attention to important analyses performed by it.

    Evaluates the performance of the staff of the Department, and recommends to the Director, Support Services Division of staff development, salary increase, promotion and separations as appropriate.

    Ensures that the staff of the Department receive the supervision and guidance necessary to broaden and deepen their skills and continuously improve their performance.

    Prepares the annual budget for the Department

    Carries out any other tasks assigned to him / her by the Director, Support Services Division.

    Required Competencies and Qualifications

    Education :

    Advanced University Degree in Business Administration or equivalent subject

    Work Experience :

    University Degree : 12 years with a minimum of 4 years in a managerial position, preferably at large national, regional, or international institutions

    PhD : 10 years

    Training Specializations :

    Office Administration

    Computer Facility Scheduling and Operations

    Professional Management & Leadership

    Competencies :

    Managerial & leadership skills

    Communication skills

    Decision making skills

    Strategic orientation

    Interpersonal skills

    Customer service orientation

    Negotiation skills

    Initiative and integrity

    Language : English.

    Status and Benefits

    Members of the Secretariat are international employees whose responsibilities are not national but exclusively international.

    In carrying out their functions they have to demonstrate the personal qualities expected of international employees such as integrity, independence and impartiality.

    The post is at grade B reporting to the Director, Support Services Division.

    The compensation package, including expatriate benefits, is commensurate with the level of the post.

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