Selection of a Senior Project Management and Administrative Coordination Specialist
Abuja, Nigeria
12h ago
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Selection of a Senior Project Management and Administrative Coordination Specialist

Date : 21 Dec 2021 - 23 Jan 2022

Venue : ECOWAS Commission,

Country : Nigeria



Date : 23rd December to 31st January 2022


Selection of a Senior Project Management and Administrative Coordination


Reference No. ECW / PC / ADM-PROC / 12-23 / SKB

The Economic Community of West African States (ECOWAS) Commission , in the

framework of the execution of its 2021 Budget, intends to apply a portion of the

budgeted funds for the Selection of a senior project Management and

Administrative Coordination Specialist.

2. The objective of this consultancy is to utilize the services of an experienced project

manager and administrative coordinator who shall generally be responsible to provide

project management services in terms of contributing to the planning, execution and

overall management activities of the projects so as to ensure the success of all

subsequent projects for the construction of headquarters of ECOWAS Community

Institutions. The consultant will also be expected to coordinate the projects by

providing administrative services to broader project management teams, managing

stakeholders including ECOWAS Member States, and ensuring that resulting

deliverables (Headquarters Buildings) exemplify the expectations, values and cultures

of the ECOWAS Community.

3. The consulting services ( the Services ) include the followings as shown below and

the duration of the contract shall be for a maximum period of one (1) year renewable


4. Duties and responsibilities of the consultants :

  • Within delegated authority and with the use of project management
  • methodologies, manage and / or coordinate the management of all projects

    listed above as well as others authorized by the ECOWAS Commission.

  • Personally coordinate or handle all non-technical aspects of all of the abovementioned projects.
  • Plan, organize and contribute to the execution of all projects related meetings
  • including but not limited to the Meetings of the Adhoc ECOWAS Ministerial

    Committee on the Construction of Headquarters of Community Institutions both

    at the Expert and Ministerial Levels.

  • Contribute to or lead the planning, mobilization, deployment and management
  • of resources for the projects.

  • Work with Heads of ECOWAS National Offices to galvanize active
  • engagements and support from ECOWAS Member States.

  • Collect and define requirements, objectives and scopes in order to inform
  • appropriate project planning.

  • Ensure that the projects adhere to local and regional building regulations by
  • seeking and acquiring appropriate approvals from authorities.

  • Contribute to or lead on the preparation of comprehensive plans with related
  • required resources, timeframes, budgets, and risks management mechanisms

    for multiple projects.

  • Coordinate engagements with and manage expectations of stakeholders
  • including ECOWAS Member States, ECOWAS Institutions and Agencies,

    Donors, Construction Contractors, Vendors, Project team members, ECOWAS

    Citizens, etc.

  • Build and maintain productive working relationships amongst stakeholders.
  • Develop and operationalize issues and risk management plans.
  • Develop time management plans and use same to track, monitor, follow-up on
  • activities and tasks as well as manage and report on related performances.

  • Contribute to budgeting, procurement as well as financial management for
  • projects.

  • Ensure proper project document management.
  • Liaise with project staff from the other Departments and the General
  • Administration to coordinate activities and tasks from the side of the ECOWAS


  • Prepare and provide periodic project briefings and status reports on projects.
  • Develop and operationalize communication and information management
  • strategies as well as action plans for the projects.

  • Develop and execute quality management plans.
  • Cultivate and manage a positive working relationship amongst all stakeholders.
  • Ensure that resulting HQs exemplify relevant West African cultural elements
  • and values.

  • Act as a point of contact for all project management and administration related
  • matters for the projects.

  • Lead or participate in project close-out procedures for all projects, ensuring
  • proper lessons learned and archived documentations.

  • Develop and execute change management plans related to the inauguration
  • and operationalization of completed projects.

  • Perform all other duties related to the above mention projects and similar
  • projects to come.

    The ECOWAS Commission now invites eligible Individual Consultants ( Consultants )

    to indicate their interest in providing the Services. Interested Consultants should

    provide information demonstrating that they have the required qualifications and

    relevant experience to perform the Services. The shortlisting criteria are as follow :

    5. Qualifications and Skills

    Advanced university degree (Master’s degree or equivalent degree) in Project

    Management, Business Administration, Management, or related field is


    Strong experience engaging with ECOWAS Member States.

    Experience in project management.

    Computer skills related to project management and administration.

    Experience working directly with the ECOWAS Commission in its strategic

    planning, budgeting and program implementation activities.

    Experience working at higher levels within national government of ECOWAS

    Member States with involvement in managing national construction projects.

    Ability to prepare and interpret project plans with related budgets, flowcharts,

    schedules and step-by-step action plans.

    Solid organizational skills, including multitasking and time-management.

    Experience in strategic planning and visioning for an ECOWAS Member State

    and ECOWAS as a Community.

    6. Specific Work Experience :

    A minimum of fifteen (15) years of experience involving management or

    coordinating of national or ECOWAS regional programs or projects.

    A minimum of 10 years serving at a director level (minimum) in the government

    of an ECOWAS Member State with responsibility covering interaction,

    engagement and direct work relationship with ECOWAS experts, ministers, and

    Heads of State.

    Experience working on national projects involving large number of diverse

    national and international stakeholders.

    Proven work experience involving project management and administrative

    coordination of a large national construction project with responsibility covering

    project management and administrative coordination.

    7. Language requirement

    Candidates must speak and write fluently in one of the 3 official languages of

    ECOWAS and prove that s / he has successfully worked in an environment where the

    other two official languages of ECOWAS are also spoken. Must have excellent

    written, presentation and reporting skill.

    NB : The attention of interested Individual consultants is particularly drawn to Article

    118 of the ECOWAS Revised Procurement Code ( Infringements by Candidates,

    Bidders and Awardees ), providing information on corrupt or fraudulent practices in

    competing for or executing a contract. In addition, please refer to the following specific

    information on conflict of interest related to this assignment as per Article 119 of the

    ECOWAS Revised Procurement Code.

    8. The Consultants will be selected in accordance with the Selection of Individual

    Consultant set out in the ECOWAS Revised Procurement Code . The shortlisted

    candidates will be interviewed for the position.

    9. Interested consultants may obtain further information at the email addresses below

    during office hours : Monday to Friday from 9.00 am GMT+1 to 5.00 pm GMT+1.

  • Email : sbangoura, with copy to : procurement ;
  • cdeh; vtulay ; afallah; ikkamara

    10. Expressions of Interest (1 original and 3 copies) can be delivered in sealed

    envelopes and clearly marked Selection of a Senior Project Management and

    Administrative Coordination Specialist , Do not open except in the presence of

    the Evaluation Committee to the address below latest by Monday January 31st

    2022 at 11.00 am (GMT+1), Nigerian Time.

    The ECOWAS Tender Box is located at the Directorate of General Administration,

    Procurement Division, 1st Floor ECOWAS Commission, 101 Yakubu Gowon

    Crescent, Asokoro District, P. M. B. 401 Abuja Nigeria.

    Please note that electronic submissions are also accepted and will be

    evaluated and shall be forwarded to sbangoura, with copy to : procurement ; cdeh; vtulay ecowas.

    int ; afallah; ikkamara

    This EOI is also published on the ECOWAS website

    http : / / / doing-business-in-ecowas / ecowasprocurement

    Commissioner General Administration& Conference

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