The objectives are to provide services related to managing the human and financial resources of the Organization.
The Department is responsible for, budgets, accounting and internal control as well as human resources planning and management.
The Department comprises two organizational sections : the Finance Section and the Human Resources Section.
Objective of Position
Plans, organizes, coordinates, manages and evaluates the work of the Finance & Human Resources Department in accordance with the work programme and budget of the Department so as to optimize its support to the Secretariat in achieving its overall objectives.
The work covers responsibilities of policies, development and management of human resources and of setting up and managing the Secretariat’s annual budget.
Plans, organizes, coordinates, manages and evaluates the work in the Finance & Human Resources Department covering :
Human resources planning / forecasting, recruitment / selection, training & development, Performance Management System, policies development, compensation & benefits as well as administration of termination
The annual budget of the Division, Departments and Offices, the control of the expenditures and the preparation of the financial reports
The coordination of the preparation of the Secretariat’s annual budget
The enhancement of inter-departmental collaboration and cooperation
Taking appropriate measures to ensure an optimal culture and working climate in the Organization by regularly comparing compensations and benefits in the other Vienna based international and private organizations to keep the Secretariat a competitive employer
The development of staff by arranging / coordinating adequate training programs
Participates in all interview panels as the leading member
Ensures full responses to requests by the Conference, BOG and standing committees for studies and special reports relevant to the work program of the Department
Arranges presentations at relevant OPEC meetings and international forums representing the Secretariat as required
Develops and maintains networks with external experts and institutions in fields relating to the work of the Department
Keeps the Director, Support Services Division fully informed on all aspects of the work of the Department, and draws his attention to important analyses performed by it
Evaluates the performance of the staff of the Department, and recommends to the Director, Support Services Division of staff development, salary increase, promotion and separations as appropriate
Ensures that the staff of the Department receive the supervision and guidance necessary to broaden and deepen their skills and continuously improve their performance
Prepares the annual budget for the Department
Carries out any other tasks assigned to him / her by the Director, Support Services Division
Required Competencies and Qualifications
Advanced University Degree in Business Administration or equivalent subject
Work Experience :
10 years with a minimum of 4 years in a managerial position, preferably at large national, regional, or international institutions
Training Specializations :
Human Resources Management
Financial Management (cost & benefit analysis)
Professional Management & Leadership
Managerial & leadership skills
Decision making skills
Customer service orientation
Initiative and integrity
Language : English
Status and Benefits
Members of the Secretariat are international employees whose responsibilities are not national but exclusively international.
In carrying out their functions they have to demonstrate the personal qualities expected of international employees such as integrity, independence and impartiality.
The post is at grade B reporting to the Director, Support Services Division. The compensation package, including expatriate benefits, is commensurate with the level of the post.