Our client is the regional distributor for the world's leading manufacturers of office and home fittings in Nigeria. Due to expansion, they currently have an opening for an ambitious Project Administrator (Document control and general administration) in Lagos, Nigeria
Implement and maintain document control processes and procedures
Develop and maintain the Document Management System (DMS)
Manage all flows of documents either in electronic form or on paper support
Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving)
Maintain and manage electronic and hard copy documents as required
Process incoming installation cost request from Design and Retail Sales Teams (registration in the DMS, internal distribution, archiving)
Process outgoing documentation (transmit to Client and Suppliers / 3rd parties)
Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers)
Ensure control and coordination of projects documentation and data
Ensure all drawings / documentation are correctly identified, distributed and filed / stored
Schedule all site inspections and maintenance activities, and notify all parties associated with the proposed service.
Assistance in the preparation collation and issue of reports and registers as may be required
Communicate and liaise with Project Teams, Suppliers / 3rd parties to agree standards, systems, efficient flow of documentation, handover and close-
out of Project activity to ensure consistency in document control as required
Monitor technical documents review and approval in accordance with agreed schedule
Monitoring of documentation progress in cooperation with the project planner
Produce internal and external (Clients and Suppliers) over-due reports
Ensuring the use of standardized forms and templates
Set-up Projects electronic folders and facilitate Project communication process
Establish and maintain the Master Document Register in cooperation with the Project team
Collate, produce and submit QA Documentation for Clients
The Job requires you to have
Have a bachelor degree with a minimum of 2nd class lower.
Minimum 2 years’ document control & administration experience.
Very good working knowledge of MS Excel and other MS Office applications.
Good communication and interpersonal skills.
Excellent analytical, problem solving and organizational skills
Strong prioritization skills
You will not be responded to if you do not meet the requirement for the job.