Executive Assistant To The Chief Operations Officer
Novateur Nigeria
Abuja, Nigeria
2d ago
source : Fuzu

Requirements

  • BSc. in Public Administration, Business Administration or related.
  • Minimum of 2 years in a similar role.
  • Excellent written and verbal communication skills
  • Excellent interpersonal skills
  • Organization skills
  • Time-management skills
  • Ability to multitask
  • Highly Analytical
  • Ability to pay attention to detail.
  • Basic understanding of frequently used computer software and programs.
  • Experience Requirements :

  • Proven experience working as an Executive Assistant or other relevant administrative support experience.
  • Experience working in Marketing, Sales, Operations, or Business Development related roles is a plus.
  • Understanding of business strategies, market trends, target market, techniques, etc.
  • Experience meeting targets, negotiation, and assertion skills when dealing with clients.
  • Aggressive persuasion, resilience, and business skills.
  • Strong communication, presentation, organizational, prioritization, time, and task management skills.
  • Work well under pressure, and with little to no supervision whilst achieving targets.
  • Personality :
  • Integrity
  • Integrity
  • Highly organized
  • Pleasant personality
  • Team player
  • Innovative and Creative
  • Excellent Interpersonal Skills
  • Leadership Skills.
  • Terms :

  • Minimum of 18 months contract.
  • Subject to 3 months probationary evaluation on the job at minimum salary band.
  • 3 months' notice before resignation or termination.
  • Refund of 3 months salary in breach of 1,2,3 above.
  • Compulsory attendance of induction, quarterly scheduled training, and organization’s yearly retreat.
  • Self-paced learning of how to use work and productivity tools within the probation period.
  • Provision of Police report or background check.
  • Provision of signed guarantor or reference from the previous place of work.
  • Medical report for frequent sick leave beyond approved limits.
  • Abide by all organization policies including but not limited to Employee Policy, Information Protection Policy, and ATIT.
  • Role Overview

  • Executive Assistants perform more than administrative tasks; they are often the executive’s right-hand person who enables them to advance company initiatives and goals.
  • They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions.
  • As the Executive Assistant to the Chief Operating Officer, expect dynamic responsibilities with no one day being the same.
  • Your responsibilities will cut across scheduling, organizing, administrative, operational, and general business development activities.
  • You will prioritize your responsibilities, be hands-on, and liaise with a cross-section of stakeholders internally and externally under the supervision of the COO.
  • Duties / Functions

  • Work directly with the Executives to support all aspects of their daily work routine including coordinating, monitoring, and communicating work, projects, and programs with other staff, departments, or stakeholders as needed.
  • Maintain the Executive’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements.
  • Attend meetings, take notes of discussions, organize documents, maintain records, filing and retrieve such records and documents.
  • Draft, review and send official communications and documents on behalf of the Executive including but not limited to letters, pitches, presentations, financial spreadsheets, reports, and agenda material.
  • Prepare, reconcile, and submit expense reports.
  • Maintain confidential and sensitive information.
  • Undertaking research and reviewing critical information.
  • Serve as a liaison between the Executive, staff, and the public. This includes receiving and screening the Executive’s contact channels and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing communication appropriately for resolution whilst responding to emails, answering, and returning phone calls the Executive approves, and following up with such contacts.
  • Content curation and Management of the Executive’s Social Media Accounts.
  • Engage in strategic business development activities including but not limited to the curation of ideas, lead generation, writing proposals, preparing tender documentation, and curating partnerships.
  • Assist the Executive in project planning, prioritization, execution, and training; as well as in fostering collaboration of end-users and key stakeholders.
  • Determine priority of matters of attention for the Executive; redirect matters to staff to handle, or handle matters personally, as appropriate.
  • Keep the Executive advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Coordinate travel arrangements and errands.
  • Any other duty that may be required.
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