executive administrative assistant
blaze int l company limited
Ikeja, Lagos, Nigeria
2d ago
source : Fidanto

The right candidate will be an integral part of our talented team supporting our continued growth This position will be located at our Headquarters location in Lagos br br The Executive Administrative Assistant will be responsible for performing complex secretarial and administrative duties and must have the ability to multitask and manage changing priorities to tight timelines br br The Job br br Type and prepare correspondence memos presentations executive communications and staff departmental and other meetings br Handles all confidential material relevant to company operations br Screens senior executives phone calls and incoming mail br Prepares and oversees the executives expense reports br Maintain calendar schedule appointments coordinate meetings and make complex travel arrangements as well as arrange use of conference rooms Work in a team environment and with all levels of management to ensure ongoing accurate communication among all staff members and to support timely smooth workflow throughout the department br Ensure senior executive is fully prepared in advance of all meetings presentations ready and distributed as needed br Work closely with senior executives team and their assistants throughout the organization and with external clients must build positive relationships with peers in the organization br Serves as a contact to people inside and outside the company br General office duties including answering phones and directing inquiries to the appropriate sources sorting mail order manage department supplies and materials br Collaborates with various staff and departments in preparing special projects br Prepares PowerPoint presentations and works extensively with Microsoft Office Suites br Partner with IT and Procurement on task assignments for department br Qualification br br A minimum of two or more years of administrative executive secretarial positions in a corporate setting br Must have strong working knowledge experience with MS Office Suite Word Excel PowerPoint Outlook Vision and MS Project Must have ability to learn other PC 45 based software applications br Detail oriented with excellent secretarial skills includingtyping and proofreading br Must have excellent organization and time mangement skills with the ability to work under time pressures and the ability to handle a multitude of situations analyze and resolve problems and effectively deal with new situations as they arise br Must be flexible regarding assignments and hours br Excellent knowledge of administrative practices and procedures br Superior communication and interpersonal skills are critical br Must have advanced expertise in preparation and or presentation of PowerPoint and spreadsheet Excel software br Must have knowledge of various social media sites including ability to perform online research br Able to work independently with minimal supervision yet have the capability to take direction as needed br Professional appearance and presentation br Ability to maintain confidentiality and to handle sensitive complex confidential and proprietary information br Strong initation follow through and adaptability to changing requirements are key in this role br HND BSC from a reputable Institution on Business studies preffered

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