Office and Facilities Manager needed at 54gene
Lagos, NG
3d ago
source : Mrjobsnaija

Job Description

  • The Office and Facility Manager is responsible for the maintenance and upkeep of the organization s offices and operational sites (including 54gene Laboratories) ensuring that they meet legal requirements and health and safety standards.
  • S / he will be responsible for ensuring that all pertaining to the physical infrastructure of the business is running as it should, as well as identifying areas for greater efficiency and cost-saving in order to provide greater adaptability, flexibility and sustainability for the organization.
  • Essential Functions

    Office / Facilities Management :

  • Ensure smooth running of 54gene offices and sites operations
  • Oversee and manage contracts and providers for services including security, parking, cleaning, catering and technology
  • Supervise multi-disciplinary teams of staff including cleaners, maintenance, grounds and security
  • Establish processes that support the smooth running of 54gene s offices and facilities on a daily basis
  • Ensure that basic facilities such as water, electricity and waste are well-maintained and / or disposed of
  • Manage company fleet including company cars, vehicle usage scheduling, maintenance and repairs
  • Ensure facilities meet government regulations and environmental, health and security standards
  • Advise the business on increasing energy efficiency and cost-effectiveness
  • Oversee building and sites projects, renovations or refurbishments
  • Support the business to relocate to new offices and to make decisions on leasing
  • Handle emergency issues that arise; including matters that breach the safety, security, or usability of Company s facilities.
  • Develop contingency plans regarding office operations
  • Administrative Support & Responsibilities :

  • Manage staff travels and accommodation requirements in partnership with logistics and administrative departments
  • Manage operational site budgets and ensure cost-effectiveness of running costs
  • Draft maintenance reports and make written recommendations to management
  • Requirements

    Knowledge, Skills & Abilities :

  • Excellent interpersonal verbal and written communication skills
  • Strong organizational savvy and attention to detail
  • Ability to manage multiple priorities and meet deadlines
  • High degree of proficiency with MS Office, including advanced email & calendar management, word processing, spreadsheet and database skills
  • Proficiency in the use of standard office equipment
  • Proficiency in use of voice and video conferencing software and equipment
  • Ability to work independently to perform a wide range of duties under general guidance from supervisor; high level of integrity and dependability
  • Cross-cultural competency; ability to work with a diverse, global team
  • English fluency; proficiency in French is a plus
  • Education & Certifications :

  • Bachelor’s degree in Business, Engineering, or equivalent professional level experience
  • Experience :

  • 3-5 years experience as an Office / Facilities Manager, Executive / Sr. Administrative Assistant and / or similar role
  • 1-3 years of supervisory experience, is a plus
  • Demonstrated success working in a fast-paced, swiftly changing entrepreneurial environment; experience in rapidly growing companies, preferred
  • Experience working in a company based in multiple locations, preferred; global experience a plus
  • Experience in analyzing information and data, and compiling reports, preferred
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