Executive Assistant
RS Hunter Limited
Lagos, LA, ng
10d ago

OurClient in the Energy (Power Generation) Industry seeks the services of anExecutive Assistant.

Essential / Primary Responsibilities :

  • Assists the CEO with dailyadministrative duties and completes a broad variety of administrative tasksthat include managing an active calendar of appointments;
  • completing expensereports; composing and preparing correspondence; arranging complex and detailedtravel plans, itineraries and agendas and compiling documents formeetings.

  • Communicates with the personal / domestic staff on the CEO’s behalf and oversees facility management andmaintenance.
  • Drafts reports, proposals;prepares and coordinates oral and written communication on behalf of the CEO
  • Supports CEO with hiscommitments to the Board of Directors, committees and other groups.
  • Maintains the CEO’s membershipswith various organizations.
  • During absences of the CEO, monitor all communications(email / mail), forward to the appropriate staff person for action.
  • Performs other duties asassigned.
  • Work closely and effectivelywith the CEO to keep them apprised of upcoming commitments andresponsibilities, following up appropriately.
  • Update and maintain the CEO ’sOutlook contact database and the company’s newsletter email list.
  • Organize and maintain the CEO’selectronic and paper files.
  • Help to support Director-levelstaff from time to time on scheduling and calendar needs.
  • Assist in planning andorganizing events (staff meetings, happy hours, birthdays, team retreats,client dinners, funder events, and annual meetings), including but not limitedto catering logistics, agenda creation, and logistics planning, etc.
  • Keep kitchen, supply closet, andconference rooms clean, orderly, and stocked with needed supplies.
  • Greet and welcome office guestsin a friendly and professional manner, help to provide an exceptional guestexperience, and inform appropriate staff of guest’s arrival.
  • Research and / or preparematerials for meetings and presentations as requested by CEO and senior staff
  • Accountabilities

  • Reportingdirectly to the CEO, the Executive Assistant to the CEO provides executive andadministrative support, as well as being the primary point of contact for theCEO.
  • Skills & Abilities

  • Strong interpersonal skills and the ability to buildrelationships with stakeholders, including staff, board members, externalpartners and donors.
  • Proficiencyin Windows, including MS Word, EXCEL and PowerPoint.
  • Abilityto conduct research and present data in a succinct and well-written manner.
  • Abilityto work independently and with professional discretion.
  • Excellentwriting, editing, grammatical, organizational, and research skills.
  • Abilityto work with a broad range of people including, domestic support staff,colleagues of the CEO and others
  • Excellentmanagement, time-management, and problem-solving skills.
  • Critical Competencies for Success

    Planning and Organizing :

  • prioritizes work, uses timeefficiently, develops realistic plans, has a strong attention to detail;manages a variety of responsibilities;
  • prioritizes tasks and allocates time toplanning, thinking, and mapping out tasks.

    Oral and written communication :

  • Ability to interact andcommunicate with individuals at all levels of an organization, presentsinformation clearly and succinctly in conversation and in writing, and respondsto inquiries accurately and in a timely manner.
  • Flexibility :

  • Copes skillfully with unexpectedevents, handles several projects simultaneously, adapts style of communicationto suit the audience, and supports change efforts.
  • Experience & Education

  • Bachelor’sdegree
  • 2-3 years providing support for upper-level management
  • Strongorganizational skills that reflect ability to perform and prioritize
  • Abilityto multiple tasks seamlessly with excellent attention to detail.
  • Strongand proficient skills with Microsoft Office tools such as Outlook, Excel, Word,and PowerPoint.
  • Detail-oriented,with proven organization and project management skills.
  • Collegialapproach, excellent interpersonal skills, and a sense of humor.
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