Executive Secretary - TOS TV Network
TOS TV
Lagos
4h ago
source : BetaJob

Job Description

  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
  • Attend meetings and keep minutes
  • Receive and screen phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make travel arrangements for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and provide assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to ensur’the most cost-effective orders
  • Maintain electronic and paper records ensuring information is organized and easily accessible
  • Conduct research and prepare presentations or reports as assigned.
  • Qualifications

  • Degree in Business Administration or relative field
  • Proven experience as Executive Secretary or similar administrative role
  • Proficient in MS Office and back-office software (e.g. ERP)
  • In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
  • Familiarity with basic research methods and reporting techniques.
  • Competencies :

  • Integrity and confidentiality
  • Flexible, adaptable, focused, and driven
  • Professional attitude and appearance
  • Planning and organising
  • Relating and networking
  • Coping with pressure and setbacks : remains calm in stressful situations
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service orientation.
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