Personal Assistant to the MD
Social Elite360 Enterprise
Abuja
1d ago
source : BetaJob

Job Details

Location : Abuja (FCT)

Employment Type : Full-time

Reports to : Managing Director

Company Description

Our Client, a high-tech & international company in global energy-saving lighting and solar power supply solution is looking to apply a Personal Assistant to the MD

The main function of this job role is to provide administrative support to the MD and accomplish strategic objectives by ensuring proper management of the day to day affairs of the MD, handle sensitive and complex issues professionally and objectively, provide support in a one-on-one working relationship and serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the MD

Job Responsibilities

  • Complete a broad variety of administrative tasks for the MD including managing an extremely active calendar of appointments;
  • completing expense reports etc.

    Take minutes of meetings attended with the CEO and circulate accordingly.

    Plan, coordinate and ensure the MD's schedule is followed and respected.

    Communicate directly and on behalf of the MD, with staff, clients, potential clients, and others, on matters related to the MD.

    Meet and greet visitors at all levels

    Maintain the MD’s office systems, including data management and filing

    Maintain records of the executive’s contacts; Screen calls, enquiries and requests, and deal with them when appropriate

    Research, prioritize and follow up on incoming issues and concerns addressed to the MD, including those of a sensitive or confidential nature.

    Provide a bridge for smooth communication between the MD's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with Senior Management staff.

    Work closely and effectively with the MD to keep him well informed of upcoming commitments and responsibilities, following up appropriately.

    Act as an "eye," having a sense for the issues taking place in the environment and keeping the MD updated.

    Provide leadership to build relationship crucial to the success of the organization.

    Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the MD's ability to effectively lead the organization.

    Professionally manage communications with all internal and external stakeholders.

  • Compose and prepare correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agenda;
  • and compile documents for travel-related meetings.

    Any other duties as may reasonably be required by the MD

    Senior Management Liaison :

    Participate as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings.

    Assist in coordinating the agenda of senior management team meetings, and all-staff meetings.

    Facilitate cross-divisional coordination of travel and other plans.

    Ensure that the MD's bio is kept updated and respond to requests for materials regarding the MD and the organization in general.

    Follow up on contacts made by the MD and support the cultivation of ongoing relationships. Perform other duties as assigned.

    Experience / Qualifications

    A degree in the Social Sciences, Business Administration or relevant field of study

    Relevant certification is an added advantage (CICSR)

    Minimum of 2-3 year experience in a similar role.

    Competencies / Skills :

    Ability to organize and plan work schedule

    Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external

    Excellent attention to detail, with the ability to maintain a high level of accuracy

    A flexible, pro-active approach to work including the ability to prioritize and re-prioritize

    Ability to work with minimal supervision and take initiative

    Ability to deal with sensitive information with discretion and to maintain confidentiality

    Excellent IT skills, including a working knowledge of presentation software packages,

    Proficient in Microsoft Office Word, Excel and PowerPoint

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