Duties and Qualifications
Organizational Setting and Work Relationships
The Administrative Assistant will provide administrative assistance to the immediate supervisor and / or Head of the Office, and / or to the Unit as a whole to ensure that routine services and activities within the administrative domain are properly implemented.
As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives.
The assignments are mostly standard tasks including limited interpretation of subject matter and information exchange between staff in the office, at the duty station and external officials of other institutions to ensure mutual understanding.
The incumbent s workload and the assignments will remain under constant guidance and direction of the supervisor.
The Administrative Assistant is a position within an office / Division / Bureau that requires basic knowledge of administrative rules, procedures as well as operational standards of a UNHCR office.
The nature of certain administrative / personnel functions require discretion and confidentiality.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks.
In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR s core values of professionalism, integrity and respect for diversity.
Within delegated authority, the Administrative Assistant will be responsible for the following duties : (These duties are generic and may not be carried out by all Administrative Assistant : please refer to the organizational context).
Maintain a follow up system.
Support staff members with processing personnel-related documentation.
Education & Professional Work Experience
Years of Experience / Degree Level
G4 - 1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
Field(s) of Education
N / A
Field(s) of Education marked with an asterisk* are essential)
Certificates and / or Licenses
Business Administration, Finance, Office Management, Human Resources
or other related field
Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
UN-UN / UNHCR Administrative Rules, Regulations and Procedures
UN-UN / UNHCR Financial Rules and Regulations and Procedures
Functional Skills marked with an asterisk* are essential)
For International Professional and Field Service jobs : Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs : Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs : Knowledge of English and / or UN working language of the duty station if not English.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and / or desirable qualifications relating to the specific operation and / or position.
Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Position Competencies Core Competencies :
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Managerial Competencies :
Cross-Functional Competencies :
Planning and Organizing Language Requirements Please also note that English is essential for this Job Opening.
Knowledge of local Language is an highly recommended Additional Information A written test will be conducted for this position which will be followed by a competency-based interview.
Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).