Logistic Officer - Monguno
International Rescue Committee
Monguno, BORNO, Nigeria
4d ago

Job Description

Background / IRC Summary :

The IRC has been present in Nigeria since 2012 when the organization responded to flooding in Kogi state. In February 2014 the IRC moved into Adamawa State in NE Nigeria to provide humanitarian interventions through a multi-sectoral, integrated approach for conflict affected populations.

IRC Nigeria now operates a country office in Abuja and field offices in Mubi and Yola of Adamawa State, Maiduguri, Bama, Gwoza and Monguno of Borno State and Damatru of Yobe State.

Currently, IRC Nigeria implements programs primary health care, Reproductive Health, Nutrition, Environmental health, WASH, Women’s protection and empowerment, Protection, Child protection, Education, Food security & livelihoods.

Job Overview / Summary : The Logistics officer is responsible for the efficient and effective management of the IRC’s fleet, warehouse, and assets in Monguno base office.

The position will directly supervise a storekeeper and drivers.

Major Responsibilities :

WarehouseManagement

  • Beaccountableforperiodiccyclecountasperthestandardoperatingproceduretoensurethatstockmanagementsystemis adheredtobythestaff / storekeepers.
  • Leadinconductingfiscalyearendstockinventoriesandensurethateffectivestockinventoryreportisproducedfor Mongunobase.
  • Assist programs to establish and implement a reliable stock distribution plan to avoid closed grantorexpireditems inthewarehouses.
  • Provideon-goingtrainingandsupporttobasewarehousestaff / Storekeepersintheirrelevantfunctionsandreporting.
  • OverseewarehouseoperationsinMongunoensuringproperstock-keepingrecords,storageconditions,security,andfacilitymaintenance.
  • providesupporttowarehousestaffasrequiredinmanaginganddocumentingthereceipt,handling,storage, dispatchingandreportingofgoodsthroughtheIRCwarehouse(s).
  • FinalizemonthlyreportfortheexpendablesstoreoutliningallstockmovementsandremainingbalancesforMonguno base.
  • Maintainrecords / authorizationsfor warehousestaffdesignatedtoreceiveanddispatchgoods.
  • Ensure warehouseandstocksaresecure,professionally managedanddocumented.
  • AssetManagement

  • Ensurepropertracking,maintenance,andrecordingofallIRCassetsinMongunoBase,whichwillleadtoanaccurateassetdatabaseatalltimes.
  • EnsurethateachstaffmemberinMongunoisaccountableforeveryassetassignedtothemthroughtheuseoftheEquipmentIssue / Receiptforms.
  • Implementmaintenancesystemsandproceduresforassets,includingfollow-up.
  • Ensurequarterlyphysicalcheckofassetsandsubmissionofassetreportstoassetsofficerandlogisticsmanagerforreview.
  • Liaisewithassetsofficer&logisticsmanagertorecommenddisposalofassetsinMongunoisreviewedandimplemented onanannuallyasperIRCanddonorrequirementsregulations.
  • FleetandTransportManagement

  • Overseethemanagement ofthetransportfleet&generators forMongunobase.
  • Ensurethatvehiclesareallocatedtoprogram / departmentsinanefficientmannerandincoordination withProgramteamsandBaseManager.
  • Ensurethatsystemsareinplace toaccountfortransportedgoods.
  • Preparemonthlyreports onFuelUsage,Mileage,andsparesexpenditures byvehicle&generatorsforreview,generalreporting,andanalysis forcontinuous improvement.
  • Ensuremanagement,tracking,maintenance,andreportingofallIRCvehicles&generatorsinMongunoaccordingtoIRCpolicy.
  • Anyotherdutiesortasksdelegatedbyhis / her supervisor.
  • Reports

  • ResponsibleforcompilingregularreportsfromMongunobaseoninventorystocklevels,pharmaceuticalstocklevels,assets and fuelconsumptiononweekly&monthlybasis
  • ResponsibleforcompilingregularreportsfromMongunoregardingContributions-in-Kind.
  • Key Working Relationships :

    Position Reports to : Senior Area Manager - Monguno

    Position directly supervises : Storekeeper, Drivers (IRC and Rental).

    Indirect Reporting : Logistics Manager.

    Other Internal and / or external contacts :

    Internal :

    Monguno : Operations team and Program teams

    External :

    LGA level logistics clusters, transport vendors, and Local government authorities.

    Qualifications

    Education : B.Sc / HND in supply chain, business management or related filed.

    Work Experience : Minimum of 3 years’ experience in logistics related roles preferrable in an INGO setting.

    Demonstrated Skills and Competencies :

  • Attention to detail.
  • Strong supervisory skills.
  • Team spirit and problem-solving skills.
  • Computer skills (Microsoft word, Excel etc.).
  • Strong organizational, interpersonal and communication skills.
  • Possess leadership qualities and willing to exercise initiative.
  • Strong supervisory skills.
  • Language Skills : Fluently speak and write English language clearly (Hausa / Kanuri is an added advantage)

    Certificates or Licenses :

    Working Environment : This position is in Monguno.

    IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

    The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.

    These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

    IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle).

    Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représaille

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