Secretarial Personnel Office of Chairman at Vixa Pharmaceutical Company Limited
Vixa Pharmacy
Lagos, Lagos, ng
5d ago
source : Ecadoo

Job Description To provide Secretariat and administrative practical supports with distinctive goals and objectives Ensuring transparency while monitoring confidentiality matters of the Chairman rsquo s office To assist the office of Chairman by offering sound and trusted advice on secretariat and administrative issues and identifying nuances associated with issues under consideration Roles and Responsibilities Provide meeting support i e assisting the chair to develop agendas collate and circulate papers prepare and circulate minutes etc Keep records i e minutes deeds constitutions terms of reference etc including establishing and maintaining document management systems Answering calls taking messages and handling correspondence Assist in maintaining diaries and arranging appointments for the CEO Typing preparing and collating reports Filing of confidential documents Organizing and servicing meetings producing agendas and taking minutes Managing databases Prioritizing workloads and maintaining effective project management Organize meetings including all logistics i e travel accommodation catering venue booking etc Implementing new procedures and administrative systems Liaising with relevant organizations and clients Coordinating mail shots and similar publicity tasks Logging or processing bills or expenses Qualifications A minimum of HND B Sc in Secretariat Studies Office Management and other Business Administrative course Well conversant with Office application Relevant Professional qualification will be added advantage Minimum of 3 years rsquo experience in a reputable organization Below 30 years Requirements Good communication customer service and relationship building skills Team working skills Organization and time management skills Attention to detail Negotiation skills Assertiveness Flexibility Tact discretion and diplomacy Highly proactive and initiative

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