Personal Assistant at Electronic Payplus Limited EPAYPLUS
Electronic PayPlus Limited
Lagos, Lagos, ng
6d ago
source : Ecadoo

Main Responsibilities To provide a comprehensive secretarial and administration service to the Chief Executive across the range of his work To develop maintain and review administration systems to achieve maximum efficiency To maintain and organise the Chief Executive rsquo s diary filing system and all other relevant areas as necessary To support the MD in his projects proposals bids etc through research consultation and team management To draft speeches articles briefings and project proposals as requested by the CEO To facilitate meetings schedule debriefing meetings so follow up action can be implemented Also by arranging refreshments seating and taking minutes if required to do so To co ordinate staff Board residential and meetings To respond to Board member and other stakeholder queries in a timely and professional manner both orally and in writing To co ordinate all senior management and Board member travel arrangements To compile Board papers and ensure they are sent in good time for meetings To circulate reports minutes and agendas for Board and Sub committee meetings To liaise with the Chairman and other Board Members on various matters as required To be responsible for receiving enquiries and providing an effective referral service to service users To maintain the complaints file and ensure all complaints are responded to within target timescales To maintain and continuously keep up to date all EPP mailing lists To ensure the effective management and update of all relevant databases To liaise positively and professionally with colleagues and visitors Commit to working proactively to support both the team and project output To be amiable professional and approachable at all times Any other duties commensurate with the accountabilities of the post Communication will be ongoing in the office As an executive assistant you ll be screening incoming calls making notes of essential information and prioritizing the calls to be returned by the CEO E mail traffic will be very heavy as well so it s good practice to prioritize a list of those replies that have to be made by the CEO personally Replying to the non priority mails will usually fall to the PA Additionally you will be responsible for keeping all corporate documents including charters laws and board meetings minutes So you might also have to be a corporate archivist

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