Administration and Human Resource Manager
YIAGA Africa Initiative
5d ago
source : BetaJob

Location : Abuja

Employment Type : Full-time

Key Responsibilities

Recruitment functions & continuous improvement of the onboarding program for new employees

Develop recognition programs to highlight employees & their achievements

Work closely with the management to assess & prioritize the organization’s strengths & weaknesses in diversity, equity and inclusion

Effective use of the Performance Management System including the establishment of clear, measurable objectives, regular feedback, periodic reviews and fair & unbiased employee evaluation

Point person for conflict resolution and work in collaboration with management to provide appropriate recommendations / actions

Work in collaboration with the management on local legal issues

Prepare and review contracts, vendor agreements, permits & leases and ensure they are compliant with the Nigerian government guidelines and other legal requirements

Monitor and maintain legal & ethical behavior standards within the organization.

Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

Budgets Planning, Payroll and Compensation Management :

Manage the preparation of staff payroll & ensure leave and time sheet tracking for updating any payroll changes accurately and timely

Provide advice to staff & managers in relation to salaries, employee benefits, insurance (life & health), and any other employee related issues

Ensure employee records are accurately maintained, regularly updated, and handled with a high level of confidentiality

Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses

Working with management and program managers in reviewing grants to ensure adherence to donor requirements, acceptability of cost allocation and other proposal requirements.

Policies, Procedures & Administration :

Develop, review & co-ordinate the overall functioning of administrative support systems for the organization, in terms of services, supplies and consumables

Ensure the office is fully functioning and fit for purpose to enable staff members operate with maximum efficiency

Development and maintenance of policies and procedures, staff handbook, travel policies and recruitment policies

Provide administrative support for the department liaising with procurement department in respect of travels, allocation of office resources equipment and supplies to the organization

Develop & maintain a central asset register; regularly evaluate equipment and plan / recommend up-grade for future needs

Ensure the effective flow of communication (policies, procedures and information) within the organization

Manage & supervise Administrative team; define expectations, provide leadership and technical support as needed

Work with respective management team to update and implement Yiaga Africa development strategy, oversees individual solicitation leads and processes, as agreed with the ED

Serve as a member and secretary of Yiaga Africa’s management team.

Technical Expertise, Skills and Knowledge

Qualifications and Experience :

Degree in Law, Humanities or Social sciences, advanced degree

Membership of CIPM, SHRM or other professional body is compulsory

Minimum of 6 years working experience as Administration and Human Resource personnel or relevant experience in similar field

Knowledge & understanding of a variety of areas within Human Resources including compensation & benefits, performance management, talent management and recruitment.

Experience working with funded partners

Familiarity with Nigerian laws

Skills & Knowledge :

Proven management leadership skills, while taking a hands on implementation approach when needed, in an organization

Computer proficiency in Word, Excel, and Power point

Excellent interpersonal and relationship building skills

Flexibility and ability to work on multiple projects

Excellent written and verbal communication and presentation skills.

Behavior :

Ability to handle sensitive information confidentially

High sense of responsibility and ability to handle difficult situations with tact & professionalism

Proactive, motivated, ingenious, reliable, great attention to detail

Team Leadership - ability to build a strong & cohesive team in alignment with Yiaga Africa’s culture, shared purposed and expectations.

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