Location : Abuja
Employment Type : Full-time
Recruitment functions & continuous improvement of the onboarding program for new employees
Develop recognition programs to highlight employees & their achievements
Work closely with the management to assess & prioritize the organization’s strengths & weaknesses in diversity, equity and inclusion
Effective use of the Performance Management System including the establishment of clear, measurable objectives, regular feedback, periodic reviews and fair & unbiased employee evaluation
Point person for conflict resolution and work in collaboration with management to provide appropriate recommendations / actions
Work in collaboration with the management on local legal issues
Prepare and review contracts, vendor agreements, permits & leases and ensure they are compliant with the Nigerian government guidelines and other legal requirements
Monitor and maintain legal & ethical behavior standards within the organization.
Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
Budgets Planning, Payroll and Compensation Management :
Manage the preparation of staff payroll & ensure leave and time sheet tracking for updating any payroll changes accurately and timely
Provide advice to staff & managers in relation to salaries, employee benefits, insurance (life & health), and any other employee related issues
Ensure employee records are accurately maintained, regularly updated, and handled with a high level of confidentiality
Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses
Working with management and program managers in reviewing grants to ensure adherence to donor requirements, acceptability of cost allocation and other proposal requirements.
Policies, Procedures & Administration :
Develop, review & co-ordinate the overall functioning of administrative support systems for the organization, in terms of services, supplies and consumables
Ensure the office is fully functioning and fit for purpose to enable staff members operate with maximum efficiency
Development and maintenance of policies and procedures, staff handbook, travel policies and recruitment policies
Provide administrative support for the department liaising with procurement department in respect of travels, allocation of office resources equipment and supplies to the organization
Develop & maintain a central asset register; regularly evaluate equipment and plan / recommend up-grade for future needs
Ensure the effective flow of communication (policies, procedures and information) within the organization
Manage & supervise Administrative team; define expectations, provide leadership and technical support as needed
Work with respective management team to update and implement Yiaga Africa development strategy, oversees individual solicitation leads and processes, as agreed with the ED
Serve as a member and secretary of Yiaga Africa’s management team.
Technical Expertise, Skills and Knowledge
Qualifications and Experience :
Degree in Law, Humanities or Social sciences, advanced degree
Membership of CIPM, SHRM or other professional body is compulsory
Minimum of 6 years working experience as Administration and Human Resource personnel or relevant experience in similar field
Knowledge & understanding of a variety of areas within Human Resources including compensation & benefits, performance management, talent management and recruitment.
Experience working with funded partners
Familiarity with Nigerian laws
Skills & Knowledge :
Proven management leadership skills, while taking a hands on implementation approach when needed, in an organization
Computer proficiency in Word, Excel, and Power point
Excellent interpersonal and relationship building skills
Flexibility and ability to work on multiple projects
Excellent written and verbal communication and presentation skills.
Ability to handle sensitive information confidentially
High sense of responsibility and ability to handle difficult situations with tact & professionalism
Proactive, motivated, ingenious, reliable, great attention to detail
Team Leadership - ability to build a strong & cohesive team in alignment with Yiaga Africa’s culture, shared purposed and expectations.