Assistant Document Controller
Pivotage Consulting
Lagos
3d ago
source : myJobmag
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    Pivotage Consulting - Our client who is an Oil Servicing firm within the oil and gas industry, is currently seeking to grow its team by hiring experienced personnel for the role below :

    Job type : Contract

    Reports to : Project Manager

    Job Requirements & Responsibilities

  • Must have at least 7 years’ experience in Project Engineering, and be capable of executing the following;
  • Perform, participate and contribute to oil and gas related projects from engineering, procurement, installation, fabrication, construction, pre-

    commissioning and commissioning in onshore, offshore and swamp environments.Responsible for planning and efficient Engineering, Project Engineering and Project Management Team support of a projects.

    Responsible for Daily, Weekly, Monthly, Quarterly, and Annual Reports, as required.Prepare, collect, and evaluate cost, schedule and progress information on a project.

    Regularly update the schedule of milestone payments with approved Milestone Certificates and Invoiced Milestones. Advise client on any need for corrective action.

    Maintain detailed control budgets of costs in a computerized cost Engineering and Project Engineering and Project Management Team systems.

    Provide and maintain cost and project controls, schedules, and update monthly progress reports on projects.Monitor project costs and schedule against plan, evaluate for deviations / trends, and forecast what will be the end results if no specific actions are taken to modify the future.

    Perform regular cost reviews with Project Team to monitor, trend, and forecast project costs. Alert the Project Manager and Project Management Team of any significant deviations that should attract corrective action.

    Assemble information on the progress and status of the project. Coordinate, prepare and issue on a timely basis a monthly project status report.

    Perform occasional probabilistic and / or risk analyses regarding the project's cost and schedule.Ensure the preparation of project close out report after project completion.

    Participate actively in the Construction and Implementation of Projects / Contracts. The scopes will cover fabrication of topsides, platforms revamp, repairs, refurbishment, painting, tank construction, revamp, cleaning and modifications, flow line / pipeline construction and repair, and miscellaneous offshore and onshore facilities installations.

    Development of various plans and installation procedures for fabrication and installation.Perform other duties as directed by the Project Manager.

    Qualifications

    Minimum B. Sc. Degree in Engineering or Higher National Diploma. Possession of relevant Professional Certificate will be an advantage.

  • Good general knowledge of Oil field operations in Land, Onshore and Offshore locationsGood planning and organizational skills;
  • can work independently with minimal supervisionStrong technical background and skill for detailsGood communication skills at all levels, computer literate.

    People skills, demonstrate ability to work with diverse workforce effectively and coach and mentor.Ability to communicate effectively and clearly with clients and project team members in fluent English.

    Should have previously worked with a Project Engineering and Project Management Team.

    Main Challenges :

    Ensure ethical behaviour at all times.Responsive to customer needs and help to develop and maintain good relationships.Good team player with open and direct communication.

    Must practice diversity at workplace.Diplomatic relationship at all times.

    Special Competencies Required :

    Demonstrated ability to handle multiple assignments or tasks concurrently without sacrificing quality. Able to focus work activities on goals and project needs.

  • Proven and Sound Project Engineering and Project Management Team experience.Solid understanding of Project Engineering and Project Management principles;
  • how cost and schedules control support those principles and other functions in a cross functional project team.Good numerical and analytical skills.

    Ability to maintain positive relationships with peers, specialist subcontractors such as OEM, other subcontractors, superiors, customers and subordinates despite a project environment.

    Able to coach and mentor less experienced team members.Excellent computer skills. Especially with Microsoft Excel and Word.

    Self-motivated.Display visible commitment to promoting an Incident and Injury-Free (IIF) culture at work place.

    Reports to : Document Control Supervisor

    Job Requirements & Responsibilities

    Must be capable of executing the following :

    Perform the numbering, filing, sorting and retrieval of hard copy documents.Perform file backup and ensure proper storage and archiving of electronic registers.

    Store company documentation in a safe and orderly manner, and in line with company policies and procedures.Provide adequate document control support to projectsAccurately update information as required, assist with file migrations and audits.

    Assist Document Control Supervisor to develop and maintain documents such as minutes of meetings, specifications, drawings, procedures, approvals and related items.

    Assist in preparing weekly and monthly reports for the Document Control CenterMonitor all Transmission of Transmitter Sheet Outgoing (TSO), Transmitter Sheet Incoming (TSI) between Client, Contractor and Sub-

    contractor (Vendors).Perform data entry of vendor / supplier drawing, engineering schedule items, engineering procedures and process specifications.

    Any other task assigned from time to time.Must be able to use Microsoft Excel, Word, Outlook and Information Management Systems.

    Assist Document Control Supervisor and advise Project Manager / Project Engineer on Document Control needs prior to commencement of any construction or installation activities.

    Be able to participate in meetings and Quality Action Teams (QAT) for the Document Controls Group and initiate improvements when necessary.

    Qualifications

    Higher National Diploma / Bachelor’s Degree or its equivalent qualifications in Engineering, Sciences or Social Sciences will be acceptable.

    Basic knowledge of Oil field operations in both Onshore and Offshore locations Good planning and organizational skills, willing to learnStrong technical background and skill for detailsMust have completed the mandatory National Youth Service Scheme.

    Good communication skills at all levels, computer literate. People skills, demonstrate ability to work with diverse workforce effectively and coach and mentor.

    Ability to communicate effectively and clearly with field based personnel in fluent English.

    Main Challenges :

    Ensure ethical behaviour at all times.Responsive to customer needs and help to develop and maintain good relationships.Good team player with open and direct communication.

    Must practice diversity at workplace.Diplomatic relationship at all times.

    Special Competencies Required :

    Have flare for Document Control.Knowledge of oil field and gas plant equipment, materials and practicesGood numerical and analytical skills.

  • Good computer skills.Self-motivated.Displays visible commitment to promoting an incident and injury-free (IIF) culture on the Project. (adsbygoogle ).push( );
  • Job Requirements & Responsibilities

  • Must have at least 10 years’ experience in Project Controls functions and be capable of executing the following;
  • Supervise, perform and coordinate all project controls functions on any and all projects.Coordinate, collect, and evaluate cost, schedule and progress information on the project.

    Regularly update the schedule of milestone payments with approved Milestone Certificates and Invoiced Milestones. Advise client on any need for corrective action.

    Maintain detailed control budgets of costs in a computerized cost management system. Provide and maintain baseline schedules, and update monthly progress on projects.

    Monitor project costs and schedule against plan, evaluate for deviations / trends, and forecast what will be the end results if no specific actions are taken to modify the future.

    Perform regular cost reviews with Project Team to monitor, trend, and forecast project costs. Alert the Project Management Team of any significant deviations that should attract corrective action.

    Assemble information on the progress and status of the project. Coordinate, prepare and issue on a timely basis the monthly project status report.

    Perform occasional probabilistic and / or risk analyses regarding the project's cost and schedule.Ensure the preparation of a final cost report after project completion.

    Perform other duties as directed by the Project Manager

    Main Challenges :

    Ensure ethical behaviour at all times.Responsive to customer needs and help to develop and maintain good relationships.Good team player with open and direct communication.

    MUST PRACTICE DIVERSITY AT WORKPLACE.Diplomatic relationship at all times.

    Qualifications

    Higher National Diploma / Good general knowledge of Oil field operations in both Onshore and Offshore locations Good planning and organizational skills, can work independently with minimal supervisionStrong technical background and skill for detailsGood communication skills at all levels, computer literate.

    People skills, demonstrate ability to work with diverse workforce effectively and coach and mentor.Ability to communicate effectively and clearly to clients and project team members in fluent English.

    Special Competencies Required :

    Demonstrated ability to handle multiple assignments concurrently without sacrificing quality. Able to focus work activities on goals and project needs.

    Proven and Sound Project Controls experience.Solid understanding of project management principles, how cost and schedule control support those principles and other functions in a cross functional project team.

    Good numerical and analytical skills.Ability to maintain positive relationships with peers, subcontractors, superiors, customers and subordinates despite a project environment.

    Able to coach and mentor less experienced team members.Excellent computer skills. Especially with Microsoft Excel and Word.

    Self-motivated.Display visible commitment to promoting an Incident and Injury-Free (IIF) culture at work place.

    Job Requirements & Responsibilities

    Must have at least 10 years’ experience in Document Control Management and be capable of executing the following :

    Perform document quality checks in accordance to document control procedures.Perform the numbering, filing, sorting and retrieval of hard copy documents.

    Perform file backup and ensure proper storage and archiving of electronic registers.Train and mentor less experienced team members on records management procedures and policies, including documentation, retention, retrieval, destruction and disaster recovery.

    Store company documentation in a safe and orderly manner, and in line with company policies and procedures.Provide adequate document control support to projectsProduce and maintain Document Progress Reports to Project Managers.

    Accurately update information as required, assist with file migrations and audits.Assist Project Managers and Engineers develop and maintain documents such as minutes of meetings, specifications, drawings, procedures, approvals and related items.

    Manage Vendor Document Register, Contractor Document Register, Reports and Correspondences. Prepare weekly and monthly reports for the Document Control CenterCreate and maintain documentation database at all project stages.

    Monitor all Transmission of Transmitter Sheet Outgoing (TSO), Transmitter Sheet Incoming (TSI) between Client, Contractor and Sub-

    contractor (Vendors).Perform data entry of vendor / supplier drawing, engineering schedule items, engineering procedures and process specifications.

    Any other task assigned from time to time.Create Document Numbers, application of return code, revision number and updating of document status as required for all correspondences and documents.

    Have a wide technical knowledge of various document control nomenclatures used in the Oil & Gas industry covering all disciplines.

    Must be able to use Microsoft Excel, Word, Outlook and Information Management Systems. Liaise with Construction, Planning, Engineering Design Contractor and advice Project Manager / Project Engineer on Document Control needs prior to commencement of any construction or installation activities.

    Be able to participate in meetings and Quality Action Teams (QAT) for the Document Controls Group and recommend improvements when necessary.

    Qualifications

    Higher National Diploma / Bachelor's Degree or its equivalent qualifications in Engineering, Sciences or Social Sciences will be acceptable.

    Good general knowledge of Oil field operations in both Onshore and Offshore locations Good planning and organizational skills, can work independently with minimal supervisionStrong technical background and skill for detailsHave at least 10 years’ experience as a Document Controller, working in the Construction / Oil field Industry.

    Good communication skills at all levels, computer literate. People skills, demonstrate ability to work with diverse workforce effectively and coach and mentor.

    Ability to communicate effectively and clearly to Field based personnel in fluent English.

    Main Challenges :

    Ensure ethical behaviour at all times.Responsive to customer needs and help to develop and maintain good relationships.Good team player with open and direct communication.

    MUST PRACTICE DIVERSITY AT WORKPLACE.Diplomatic relationship at all times.

    Special Competencies Required :

    Sound Document Control experience.Sound knowledge of oil field and gas plant equipment, materials and practicesGood numerical and analytical skills.

    Able to coach and mentor less experienced team players.Good computer skills.Self-motivated.Displays visible commitment to promoting an incident and injury-

    free (IIF) culture on the Project.

    Method of Application

    Applicants should send their CV's only to : Using the job tittle as the subject of the application (Please ensure CVs are in MS Word format.)

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