Office Manager
Mecer Consulting Limited
Lagos
5d ago
source : BetaJob

Job Details

Job Title : Office Manager

Location : Lagos

Employment Type : Full-time

Responsibilities

Point person for maintenance, mailing, shipping, supplies, equipment and bills

Organize and schedule meetings and appointments

Partner with HR to maintain office policies as necessary

Organize office operations and procedures

Coordinate with IT department on all office equipment

Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

Manage contract and price negotiations with office vendors, service providers and office lease

Provide general support to visitors

Responsible for creating PowerPoint slides and making presentations

Manage executives' schedules, calendars and appointments

Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored

Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval and staff transfers

Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems

Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

Ensure that results are measured against standards, while making necessary changes along the way

Allocate tasks and assignments to subordinates and monitor their performance

Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff

Perform review and analysis of special projects and keep the management properly informed

Determine current trends and provide a review to management to act on

Responsible for recruiting staff for the office and providing orientation and training to new employees

Ensure top performance of office staff by providing them adequate coaching and guidance

Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications

Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances and carrying out necessary corrections that may arise

Participate actively in the planning and execution of company events

Responsible for developing standards and promoting activities that enhance operational procedures

Allocate available resources to enable successful task performance

Coordinate office staff activities to ensure maximum efficiency

Evaluate and manage staff performance

Recruit and select office staff

Organize orientation and training of new staff members

Coach, mentor and discipline office staff

Design and implement filing systems

Ensure filing systems are maintained and current

Establish and monitor procedures for record keeping

Ensure security, integrity and confidentiality of data

Design and implement office policies and procedures

Oversee adherence to office policies and procedures

Analyze and monitor internal processes

Implement procedural and policy changes to improve operational efficiency

Prepare operational reports and schedules to ensure efficiency

Coordinate schedules, appointments and bookings

Monitor and maintain office supplies inventory

Review and approve office supply acquisitions

Handle customer inquiries and complaints

Manage internal staff relations

Maintain a safe and secure working environment

Requirements

Candidates should possess BSc / Master's Degree with 5-10 years work experience

Proven office management, administrative or assistant experience

Knowledge of office management responsibilities, systems and procedures

Excellent time management skills and ability to multi-task and prioritise work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

Knowledge of accounting, data and administrative management practices and procedures

Knowledge of clerical practices and procedures

Knowledge of human resources management practices and procedures

Knowledge of business and management principles

Computer skills and knowledge of office software packages

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