Personal Assistant & Programmes Coordinator at an Independent Educatio...
SFLK Resourcing
1d ago
source : BetaJob

Job Details

Job Title : Personal Assistant & Programmes Coordinator

Job Descriptions

  • Our client is on a growth journey. To sustain this growth journey - with increased efficiency and productivity - and to continue on this trajectory, they are seeking a highly qualified Personal Assistant & Programmes Coordinator to specifically provide support and assistance to the Executive Director.
  • This role is for an energetic and experienced professional who is a very bright, has a get-things- done attitude, with a proactive, entrepreneurial and service-oriented spirit.
  • Key Responsibilities

  • Act as a right hand person to the Executive Director, coordinating the ED's schedule with deadlines.
  • Conduct weekly diary meetings with the ED to discuss upcoming engagements, invitations and other requests.
  • Schedule meetings on behalf of the ED
  • Minute general meetings as required and complete research on behalf of the ED.
  • Custodian of all documents for the Executive Director’s Office- create and maintain a document management system
  • Communications :

  • Develop and update email templates and letters required for official company correspondences.
  • Oversee marketing communications in collaboration with the Graphics Designer.
  • Supervise Graphics Designer to ensure that all company marketing elements; flyers, brochures, etc., are delivered on time and in line with specifications
  • Work with the web developer to manage company’s website, update content, and ensure scheduled maintenance is carried out.
  • Community management of company’s social media accounts (Instagram, YouTube, and Facebook); and create and manage posts’ publication schedule.
  • Monitor page analytics and be able to apply insights to improve member experience.
  • Recommend fresh ideas and contents that clearly communicates the company’s services
  • Create detailed explainer documents about each pathway for students
  • Program Coordination :

  • Liaise with front desk staff to follow up on inquiries, deliver client on-boarding trainings and monitor progress.
  • Develop and track student engagement and success metrics
  • Create dynamic annual reports of accomplishments of students, staff and the company
  • Plan and coordinate events with colleagues and other partners
  • Liaise with software producers and other licensing partners to ensure smooth integration
  • Work with consultants and colleagues to monitor internal processes
  • Tracking student performance- supervising student services to ensure that this is done
  • Write letters and correspondence on behalf of the ED.
  • Required Qualification, Skills & Experience

  • Must have at minimum a Bachelor's degree
  • A minimum of two 2 years PA / secretarial experience.
  • A minimum of two 2 years social media community management experience.
  • Good computer literacy MS Office, Excel, PowerPoint.
  • Excellent organizational skills.
  • Excellent communication skills, both verbal and written.
  • Proven ability to work under pressure and against tight deadlines.
  • Flexible and mature approach with ability to work with less supervision
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