The International Rescue Committee, one of the world’s largest humanitarian agencies, provides relief, rehabilitation and post-
conflict reconstruction support to survivors of natural disaster, oppression and violent conflict in some 40 countries. IRC is committed to bold leadership, innovation, creative partnerships and assists people from harm tohome.
IRCbeganworkinginNigeriainOctober2012inresponsetoawidespreadflooddisaster.Sincethen,IRC has expanded its program scope and size to make the greatest possible contribution to meeting humanitarian needs in Adamawa, Borno and Yobe states.
IRC’s response includes integrated health, reproductivehealthandnutritionservices,women’sprotectionandempowermentservices,childprotection, protectionruleoflaw,environmentalhealth,economicrecoveryanddevelopment,andeducation.
In2015, IRC Nigeria developed a five year Strategic Action Plan, which has health and education as high priority program areas.
SCOPE OF WORK
Under the supervision of the Deputy Director Field Management, and through delegation of the Country Director, the Senior Area Manager has the overall responsibility for the timely implementation and operational direction of IRC’s projects / programs in his / her geographical area ofintervention.
The Senior Area Manager is responsible for promoting programme integration while acting as a conduit and focal point for coordination as the senior representative of IRC in thearea.
The Senior Area Manager is responsible for monitoring the humanitarian context to ensure programingisrelevantandresponsivetopriorityhumanitarianneeds.
The SeniorAreaManageris alsoresponsibleforrepresentingIRCexternallyatthefieldlevel,includingincoordinationfora,with other agencies, UN, State and LGA level government authorities and religious and traditional leaders for providing the direct link in communications between the Field Team and the Country Leadership Group and SMT in a timelymanner.
TheSeniorAreaManagerisresponsibleforprovidingsecuritymanagementofhis / hergeographical area and ensures all safety and security measures, including contingency plans and standard operatingproceduresareinplaceandupdateregularlyinconsultationwiththeSafetyandSecurity Coordinator.
Success in this position requires an individual with demonstrated team leadership abilities; strong coordination and communication skills;
risk management skills; and an ability to promote acceptance of IRC’s program activities within the communities that we serve, while developing strong working relationships with other INGOs, local government officials, and community leaders.
Ensure the Safety and Security of IRC’s Assets, Property and Staff
Ensure that the field security management plan (FSMP) and safety risk assessment (SRA) for his / her geographical area of intervention are up-
to-date, and all staff understand and adhere to all policies relating to safety andsecurityEnsurethatallfieldstaffandallvisitorsreceivesecuritybriefingwithinanhourofarrivalandhe / she is responsible for the implementation of all security protocols on health, safety and wellbeing of all staff and visitors with support from the Safety and SecurityCoordinatorChair the monthly security focal group meetings, ensures attendance and participation from all members and that minutes are filed on Box and shared with Safety and Security Coordinator and action points followed up on in timelymannerInchargeofsupervisingtheworkoftheSecurityandLiaisonOfficer.
He / Sheensuresthatthisstaff has all the necessary tools to create and maintain good relationship with local administrative or securitystakeholdersHe / She in coordination with the Safety and Security Officer / Assistant ensures timely and regular collection of safety and security data and information likely to impact operations in his / her field of operations and dissemination with the Safety and Security Coordinator and his / her immediate supervisor regularly or on an ad-
hoc basis ifurgentHe / She verifies that the material and human resource means at his / her disposal are adequate to ensure the optimal safety of teams, materials andbeneficiaries In the event of a security incident, (regardless of whether it took place or was avoided), he / she ensuresthattheinformationistransmittedtotheSafetyandSecurityCoordinatorhis / herimmediate supervisorwithoutdelay,andreporteduponinaccordancewithIRCsafetyandsecurityguidelines
Works with Program Managers and Coordinators to play a leadership role in the timely and high- quality implementation of all programs, including spotting and resolving problems, problems through a proactive approach
Lead clear and regular communication to field teams about issues including strategy and prioritisation
Chairstheweeklyinter-sectorfieldlevelcoordinationmeeting,facilitatesdialoguebetweensectors, programmes and support and escalates challenges to relevant Coordinators, Senior Program Coordinators and Assistant FinanceControl
Ensurethatallstaffunderstandandcorrectlypromoteclientresponsivenessmechanisms,andthat M&E systems are strong andfunctional
Attend and participate in the project cycle meetings and ensure field perspective is shared with all relevant internalstakeholders
Provide local leadership on key program activities such as needs assessments, selection of beneficiaries and partners, as and whenrequired
Ensures full compliance with project / grant agreements and with statutory and technical legislation issued by appropriate government authorities, including regular, proactive communication withthe GrantsTeam
Works closely with the Senior Emergency Manager to monitor key indicators and local changes / developments, and to ensure that IRC responds in a timely and appropriateway
Closely monitor events in operational area (humanitarian situation, politics, and security, etc.), in order to identify potential challenges or opportunities for IRC interventions.
Advise senior management about strategic programming directions and issues affecting project implementation, or key local issues affecting future grants / projects developments, including spotting and flagging key gaps in provision / unmet beneficiary needs and flags these with a proposedsolution
Operation support and Finance
Ensure proper financial management systems are in place and followed in coordination with the Maiduguri based finance team / department.
Manage field operational budgets for all grants; liaise closely with finance to monitor cash flow, review BVAs and support programmes sector managers to ensure that spending is on track and properlyallocated
Ensure that all policies, procedures and practices are in compliance with IRC, donor and national requirements
Responsible for cost optimization; and uses budget tracking to achieve this; he / she ensures adequate financial resources for the running of the areaoffice
Regarding budget monitoring, he / she leads on field-based analysis (along with HR and Admin Officer, Supply Chain and Finance) and is responsible for detecting anomalies and proposing corrections and or adjustments to the finance team inMaiduguri
In coordination with the Finance Officer / Manager, he / she ensures that a system ofinternal oversight is in place at the Area Officelevel.
He / She ensures compliance with procedures for undertaking expenditure commitmentsand
reviews procurements and payments in line with IRC’s approved authorization matrix
Responsible for reviewing and updating the operating budget and ensuring the process is consultative, inclusive and thorough to ensure no gaps are leftunmet
Monitor all contractual activities involving construction, rehabilitation and upgrade of facilities in area ofoperation
Keep procurement records to ensure that procurement actions are fully and clearly documented according to IRCpolicy
Ensure that the base is equipped with the minimum of infrastructure (offices and housing) necessary for the execution of the work and accommodation of teams, in optimal conditions of safety.
Ensure necessary all staff understand and adhere to IRC and respective donor procurement policies SOPs and guidelines
oversight of Supply Chain functions (Logistics, Procurement, Warehousing)
Maintain overall responsibility for ensuring the timely and professional maintenance and function of the IRC fleet, both owned and rented vehicles andgenerators
Maintain ultimate responsibility and oversight of all asset management and stock in the area of operation
TrackandworkwiththeMaiduguriSupplyChainstafftoensuremonthlyandquarterlyprocurement of vehicle and generator fuel, and lubricants according to strict adherence to spending plans and procurementrules.
Conduct routine inventory spot checks and report findings to the Supply ChainCoordinator
Conduct regular Asset Inspection and send report promptly to the Logistics Manager ofall discrepancies and / or unserviceable assets requiring disposal
Supervise storekeeper and ensure proper functioning of warehouses including recordkeeping, storage, safety, andsecurity.
Human Resource and Staff Management
In Coordination with the HR and Admin Coordinator ensures that all new staff attend induction within a month of joiningIRC
AdheretoandserveasachampionoftheIRCWayStandardsforProfessionalConductandensure awareness and adherence by all staff, volunteers and visitors
Participates in the hiring process of new staff, as well as in any decision related to the termination ofemploymentcontractsofnationalstaffintheareaofoperationincoordinationwithHRandAdmin Coordinator and relevant Technical Coordinators andManagers
Is responsibility for discussing job expectations, performance, and objectives on an informal, quarterly basis with direct supervisees as a part of the annual Performance Review and Planning Process
Ensure timely completion and submission of monthly timesheets, probations reviews and annual performance reviews to the HR and AdminManager
SupportHRintrackingannualleaveandfollowupwithrespectiveSupervisorsandLineManagers and ensure staff are utilizing their leaves and having a work lifebalance
Handle the management of interpersonal conflicts that arise in his / her area, and refers the matter to his / her immediate supervisor in the event that he / she is not able to resolve thedispute
Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in theirpositions.
Coordination and representation
Develop and maintain effective working relationships with stakeholders in area of operation including community and religious leaders, NGOs, local government authorities etc.
to enhance cooperation and coordination betweenorganizations.
Workproactivelytobuildandmaintainpositiverelationsandexcellenttwo-waycommunicationwith local populations including IDPs and hostcommunities.
Attendonaregularbasis,theinteragencysecuritymeetingsorganizedintownandprovideregular feedback to the security coordinator and the FieldCoordinator.
OtherdutiesrelatedtoOperationsManagementwhichmaybeassignedbythe DDFMtomaximize program outcomes
KEY WORKING RELATIONSHIPS
Direct Supervises : Safety and Security, Finance, HR and Admin, Supply Chain and MIP for program and M and E staff
Interna l : Senior Program Coordinators, Technical Coordinators and Managers, Senior Emergency Preparedness and Response Manager, Supply Chain and HR and Admin Coordinators and Managers, Safety and Security Coordinator / Manager, Assistant Finance Controller and Managers, Senior Grants Coordinator and Managers, M and E Coordinator and Manager and SMT
External : IRC Clients, INGOs, LNGOs, LGA and State Level government authorities, traditional and religious leaders and donors, as required.
University degree in Management, Community Development or equivalentqualification.
Strong sense of personal integrity and proven staff management and team buildingskills.
Strong Supply Chain managementskills.
Computer skills in Microsoft Office; Excel and Strong Computerskill.
Excellent management and organizational, interpersonal, and communicationskills.
Solid ability to provide team-building, coaching, and development for staff as well as encourage cross-functional collaboration andcooperation
Ability to live and work under pressure in an unstable working environment while maintaining a positiveattitude;
Experience and reliability in carrying out safety and securityprotocols
Strong negotiation skills essential with experience in conflict resolutiondesirable;
Experience of working with local stakeholders such as local and international NGOs, government etc.
Knowledge of Hausa and Kanuri language is addedadvantage
IRC WAY-Standards for Professional Standards
The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way - Standards for Professional Conduct.
These are Integrity, Service, and Accountability. In accordance with these values,theIRCoperatesandenforcespoliciesonBeneficiaryProtectionfromExploitationandAbuse,Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, andAnti-Retaliation.