Palladium Group is Recruiting For Operations Officer – Nigeria IHP – Bauchi
Palladium Group
Bauchi, NG
3d ago
source : Mrjobsnaija

More Information

  • Address : 8D Thaba Tseka Street off Adetokunbo Ademola Street, Wuse II, Abuja Nigeria
  • About Palladium Group’s Job offer

    Job title : Operations Officer Nigeria IHP Bauchi

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  • Job by industries
  • Ref No : req8764

    Reports to : Operations Manager

    Duration : 5 years

    Project Overview and Role

  • IHP is an integrated health program with an expanded effort with the Government of Nigeria (GON) to identify and support rapid scale-up of proven interventions through improvement of service delivery and strengthening of health systems.
  • It will focus its support for service delivery in six intervention areas, family planning, malaria, routine immunization, nutrition, maternal / newborn health, and treatment of childhood pneumonia / diarrhea.

  • The Operations Officer will work from the Abuja Country Office and provide operations support to the state office.
  • The Operations Officer reports to the Operations Manager and is responsible for ensuring the smooth operations and logistics of the state program, including local and in-country travel, local vendor relationships, and event and meeting arrangements.
  • Responsibilities

    Procurement and Contracts Management :

  • In consultation with the project team, explore market and collect price quotations from suppliers and vendors.
  • Collect necessary documents and information to process purchase orders, consultant agreements, letter agreements, subcontract / agreements and / or sub-grants.
  • Keep up-to-date electronic database, documentation of necessary information and deliverables in the files of each consultant agreement, sub-agreement, contract, grant, vendor, etc.
  • Office Administrations and Logistics :

  • Maintain appropriate and updated filing system for all project documents including procurement documents (Due Diligence forms, biodatas, hosting checklists;
  • competitive quotations); field vouchers, approved budgets and purchase orders); and workshop / activity payments; checks.

  • Assist in management of Field Office assets, premises, supplies, publications, facilities and logistic services as required.
  • Administer regular maintenance of all office space and equipment including necessary insurances in place and processing of claims in case of loss.
  • Serve as backup for administration of transportation for the office and staff for local and international travel.
  • Maintain HR-related files, including monthly updating of leave time accrued / taken, ensuring medical insurance for staff.
  • Maintain up-to-date record of all rent, service and utility contracts for the office and, administer prompt payment of rents, insurance, service and utility bills.
  • Assist in performing project close out activities.
  • Work with project team to calculate and submit cost share information, where applicable.
  • As necessary, assist in financial audit. Maintain accurate and up-to-date operational, personnel, and other records as required by corporate management and / or Nigerian law.
  • Work closely with Finance Officer for daily tasks and overall project management
  • Asset Management :

  • Manage expendable property
  • Perform receiving function, record and tag all items
  • Issue supplies and stationery to staff
  • All other duties and tasks as assigned
  • Candidate Requirements

  • Bachelor’s Degree from a recognized academic institution in business or related field or 4 years working in administration; MBA is an advantage.
  • Proven competency in planning, organizing, and implementing operational activities.
  • At least 4 years of administration experience with a good understanding of business operations and controls; experience with international organizations and USAID regulations an advantage.
  • Proficiency in MS Office applications
  • Sound written and verbal communication skills in English
  • Strong supervision skills to ensure activities, schedules and progress are reviewed and monitored.
  • Experience leading, mentoring, and motivating staff; a good understanding of performance management.
  • Demonstrates good judgment and decision making. A minimum of 2 years of people management experience, including setting performance objectives, managing for results, giving and receiving feedback, performance evaluation and mentoring and coaching;
  • A minimum of 2 years of work experience in a developing country or similar environment.
  • Project Management Expertise;
  • Excellent written and verbal communication skills;
  • Financial acumen and the ability to interpret and analyze financial reports;
  • Sound problem solving and decision making skills;
  • Strong management skills with the ability to mentor, coach, lead, develop and evaluate staff;
  • Ability to work with a low level of supervision and as a part of a team when required;
  • Demonstrated critical thinking, attention to detail, and organizational skills;
  • Demonstrated leadership skills including a high level of professional maturity is required.
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