COMMERCIAL PROJECT ADMINISTRATOR
ILF Consulting Engineers
Lagos, ILF Nigeria
6d ago

Functional Role

  • Adhering to mission statement to code of conduct to IMS system and further company specific documents
  • Awareness of Company’s Quality Policy
  • Awareness of ILF Nigeria HSSE Policy
  • Awareness of the ILF Nigeria Health and Safety Management System
  • Commercial project adminis trator assists project managers in commercial and adminis trative handling of the project.
  • Managing the company’s ERP for Projects and ensuring accuracy of data within it.
  • Respon sible to transition a project code on ERP from Acqui sition phase (Quote) to the execution phase (Order).
  • Ensuring all necessary project-specific master data (Clients, contracts, currency, rates, personnel) have been accurately entered into the ERP.
  • Updating all data in the ERP in coordi nation with the project manager
  • Assisting the Project managers in the commercial adminis tration of the project.
  • Preparing monthly commercial reports for all projects
  • Data collection for key figures requirements
  • Prepa ration of budget reports and management reviews for project audits
  • Execution of project audit
  • Update of project audit agree ments and follow through
  • Project analysis.
  • Fixing of charging method with management regarding fee agreements
  • Preparation / administration of fee agreements
  • Creation of new project in ERP together with project managers
  • Project budget, calcu lation sheet
  • Inter-company accounting based on agreed method
  • Results analysis for finished projects
  • Regis tration of direct costs based on monthly report.
  • Support of management, project manager regarding outgoing in-voices
  • Monthly progress report.
  • Analyzing the plausi bility of all figures on a regular basis and initiating adapt ations, where required
  • Pro-actively analyzing reasons for devia tions between actual figures and planned figures, and providing the commercial director and managing director with relevant information
  • Providing support management for the prepa ration of the monthly report
  • Providing support management for the prepa ration of the annual report
  • Supporting the prepa ration of the annual balance and profit & loss statements
  • Actively preparing the work-in-progress list
  • Preparing ad-hoc reports upon the request of management or the GMB
  • In case there are signi ficant devia tions from the planning figures with regard to liquidity and the economic result, the controller informs the managing director and the commercial director of the company, so that the corre sponding counter measures can be initiated in good time.
  • Be aware of and obey the Company Quality rules and perform the activities required by relevant proce dures on these issues.
  • Attend all the company-organized training courses when invited.
  • Qualification

    Compe tency Requirements

  • Knowledge of analytics and experience using analytical / statistical packages for analyzing datasets (manda torily Excel, optional SPSS or SAS, etc)
  • Proven working experience as a Data Analyst or Business Data Analyst
  • Technical expertise regarding data models, database design develo pment, data mining and segmentation techniques
  • Strong knowledge of and experience with reporting packages (Business Objects, Power Query or Power BI, etc), databases (SQL etc), programming (XML and / or VBA required, Javascript or ETL frame works optional)
  • Knowledge of accounting systems.
  • Experience in financial administration.
  • Ability to prioritize and attend to multiple assignments.
  • Ability to thrive in a high-pressure environment; high energy and enthusiasm.
  • Managerial Experience : N / A

    Work Experience : Minimum 12 years.

    Educa tional Qualification

    Academic Education to BS level minimum in Accounting, Commerce, Finance, Project controls or other related courses. Project management experience is an added advantage.

    Under standing of Engineering consulting is another advantage.

    Lingu istic Skills : Excellent written and spoken English is mandatory.

    Natio nality : Nigerians only

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