Our Client is an American multinational online technology company headquartered in San Francisco, California. They now have a vacancy for a Facilities Site Coordinator - Lagos.
About The Role
This role will manage the daily operations of the Nigerian office and will perform all the office management functions, as well as some small to medium sized office improvement projects.
Cater for employees, visitors, and this needs to be communicated through best-in-class facility services.
Manage all facilities staff and vendors at assigned sites
Manage preventive and emergency maintenance of facility equipment, including HVAC and office equipment
Ensure all site documentation is in place, including O&M, floor plans, and playbooks
Manage food program, including vendor management, budgeting, and kitchen equipment maintenance
Oversee the cleaning and maintenance of facility
Conduct regular facilities inspections
Along with the Build team, coordinate office moves, the setup of new offices, and re-shuffling of existing offices
Implement best practice processes to increase efficiency
Initiate and manage RFPs from vendors and suppliers as needed
Negotiate contracts to optimize delivery and cost savings
Calculate and compare costs for good and services against industry averages (benchmarking) to maximize cost-effectiveness
Manage contractor and vendor relationships, ensuring delivery schedules, quantity and quality criteria are met
Confirm accuracy of vendor invoices, and ensure landlords and vendors are paid on time
Develop and implement cost reduction initiatives
Respond to emergencies, facility equipment alarms and system failures through a robust emergency escalation plan
Provide prompt response to requests and issues from facility occupants
Collaborate with corporate IT teams to ensure office needs are being met
Ensure workstations, security badges, and other tools are set up for new hires
Manage small to medium sized office improvement projects with the support of the Build team
The ability to simultaneously manage multiple projects
Strong analytical skills with the ability to create regular reports
A service oriented, hands-on leader with a strong vision on the future of facilities management services
Leadership and people management skills, internal as well as vendor and partner
Superior organizational skills and great follow through on tasks.
Be a problem solver at heart with a genuine interest in helping.
Be SUPER PUMPED
Minimum of 3 years relevant experience