Finance & Administration Manager
4d ago

Level : Senior

DevTechSystems, Inc. (DevTech) is an international consulting firm dedicated to development, with 35 years of experience providing advisory services and technical assistance to government, private sector, and civil society stakeholders in more than 100 countries.

DevTechcore practice areas include : Economic and Data analysis, Monitoring and Evaluation, Education and Youth Development, Gender and Inclusive Development, and Public Financial Management.

Overview :

DevTech Systems Inc. is seeking a highly motivated and energetic Finance & Administration Manager. He / She must have the ability to work in a fast-

paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful and efficient. The Manager will provide financial and administrative management, overseeing financial, contractual, procurement and logistics aspects for the project.

S / he will ensure that the financial reports are compatible with standard accounting practices and follow DevTech Systems and donor rules and regulations.

The Finance and Administrative Manager will produce financial and budget reports, develop procedures and guidelines for all activities, monitor project budgets, maintain accurate financial records on project activities, monitor transactions to ensure compliance with USAID-

regulations, prepare and submit monthly invoices and other financial reports as required, and oversee USAID-required audits.

Specific Duties & Responsibilities :

  • Develop a USAID compliant Financial Management and Reporting system
  • Support in the development of costed workplan and activities for the MEL Activity.
  • Ensure project expenditures are in-line with the approved donor budget and within obligated amount
  • Develop a budget re-alignment where necessary for management review and approval
  • Implement the administrative processes applying the rules, regulations and procedures of DevTech and USAID
  • Ensure compliance for all project expenses and activities
  • Oversee the administration of project activities to include finance, operation, logistics and security
  • Developed the operational manual for the MEL activity incorporating the DevTech HO existing policies and USAID rules and regulations
  • Produce financial and budget reports, develop procedures and guidelines for all activities, monitor project budgets, maintain accurate financial records on project activities
  • Produce and submit the field expenditure report monthly
  • Review donor invoice for any irregularity and check appropriateness
  • Prepare quarterly spend and burn rate report for Management team
  • Serves on the proposal evaluation team. Ensures that all instrument related procedures are followed
  • Support the engagement and proposals for partners and sub-contractors i.e. FBM firms. Ensure that all deliverables and financial expenditures comply with the contractual agreement and task orders for partners
  • Oversee the operation of the project office; finance, and administration tasks, in keeping with DevTech and USAID policies and Nigerian law
  • Manage / supervise the operations and admin team to ensure smooth operations of the project
  • Ensure all project expenses are in line with USAID and DevTech policies
  • Support the HR and Talent Acquisition Specialist in recruitment and onboarding of staff and consultants.
  • Accompany the technical team in the field to ensure logistics and supporting documents for expenditures.
  • Support project / technical teams in the development of activity budgets
  • Ensure adequate financial, logistics and security needs are provided for activity implementation
  • Prepare checks and payments; ensure timely approval and payment procedures
  • Review all payments made to vendors, staff and consultants in the field officer.
  • Prepare staff payroll and pension remittances for all local employees
  • RequiredQualifications& Experience

    Degree in Business Administration, Finance or Accounting with minimum of 10 years’ experience. Extensive experience in Finance and Administration of large projects.

    Must have :

    Experience in managing the finances of a USAID-funded project.

    Must be a qualified chartered accountant (ACA or ACCA) certified.

    Knowledge, Skills and Abilities

  • Outstanding track record of ensuring compliance with USAID funded projects
  • Sound knowledge of ongoing and emerging issues in financial management
  • Ability to manage projects, consultants, set realistic priorities, and plan for the successful implementation of programs.
  • Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors, consultants, and recipients of assistance.
  • Well-developed written and oral communication skills.
  • NOTE : This job posting should not be construed to imply that the requirements are the exclusive standards of the position nor will it be the sole basis for any subsequent employee evaluations.

    Incumbents will follow any other instructions and perform any other related duties as may be required by their supervisor.

    All qualified applicants will receive consideration for employment and will not be discriminated againston the basis ofrace, color, religion, sex, national origin, disability, sexual orientation, protected veteran status, or other status protected by applicable law.

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