Our client is a leading pharmaceutical distribution company with a vision to grow from a good pharmacy business to a great healthcare brand that is recognized worldwide.
Due to expansion, they are in need of a
Personal Assistant in one of its branches in Lagos (Ikoyi).
Filter emails, highlight u r gent co rr e spondence and p r int attachments.
Organize inbound emails into the app r op r iate folders and any relevant information to be copied
Respond to emails as mu c h as possible, dealing with appointments etc.
Ensu r e busy dia r y commitments, pape r s and travel a rrang e ments are manag e d effectively including producing a daily fold e r wi t h diar y , necessary pape r s etc.
and troubleshooting problems.
Conduct weekly diary meetings with the MD to discuss upcoming engagem e nts, invitations and other r equests.
Schedule on behalf of the MD meetings
Coordinate travel a n d a ccom m oda t i o n requirements in connection with othe r s and ensu r e a r rangement is in place for the MD
Filter gene r al info r mation, que r ies, phone calls and invitations to the MD by redirecting o r taking forward such c
Manage and maintain the MD’s di a r y an d email a c c o unt.
Prepare correspondence on behalf of t h e MD, including the d r afting of gene r al r eplies.
Minute gene r al meetings as r equi r ed and complete research on behalf of the MD.
Keep and retrieve files.
Ensure guests meeting with t h e MD are well taken care of.
Pr o vide a service that is in line with the MD’s wo r k habits and prefe r ences.
A good deal of common sense, etiquette and an ability to think on one’s feet
Minimum of B.Sc
Female applicants Only
A minimum o f 1 year PA / se c ret a rial experience
Shorthand and excellent typing s k ills, speed and acc u racy e ssential
Good comp u ter liter a cy ( MS Office, Excel, PowerPo i nt)
Excellent organizational sk i lls
Excellent communication skill s , both verbal and writ t en
P r ofessional telephone m a nner
Proven abili t y to work under press u re an d to tight d e adlines
Bright, confident personal i ty
Flexible and mature appr o ach with ability to work unsupervised