Finance and Administrative Assistant, Nigeria Monitoring Project
Tetra Tech
Abuja, NG-NG, Nigeria
2d ago

Responsibilities :

  • Support procurement actions for office supplies for the day-to-day running of each office.
  • Manage petty cash, process travel expenses and distribution of cash advances.
  • Prepare payments for suppliers and MSI staff, deposit / withdraw funds or make bank transfers for project operations.
  • Maintain records of incoming and outgoing call / visitor’s logs and ensure proper coordination with project security guards while ensuring security directives / office policies are followed regarding access to project office buildings / workspaces.
  • Assist in the operational management and maintenance upkeep of all project office facilities.
  • Maintain up-to-date records of all vendor and service agreements to ensure timely and accurate payments.
  • Support the coordination of staff and visitor travel arrangements, including flight and hotel reservations, car hires, airport transfers, in-country logistics support, and pickup / drop-off arrangements.
  • Support NMP IT staff in the installation and troubleshooting of IT-related issues (e.g., network and internet connectivity, computers, phones, internet dongles / modems, printers, printer toners / cartridges, photocopiers, toner cartridges, etc.).
  • Maintain financial records and databases and assist in the recording of financial transactions in Quick Books.
  • Support the Finance Officer in ensuring prompt remittance of statutory deductions to the appropriate government authorities.
  • Support the Finance Officer with scanning, filing, and archiving project financial documents per MSI directives.
  • Other related duties as needed.
  • Qualifications :

  • Higher National Diploma in administration, finance, accounting or similar discipline is required; Bachelor’s degree preferred.
  • Minimum of three years of experience in finance and administrative and / or operational management required, preferably in an international organization.
  • Previous experience working on USG funded contracts preferred.
  • Ability to prioritize, implement and manage tasks proactively and independently while working within a team.
  • Strong attention to detail and strong organizational skills required.
  • Ability to work in a fast-paced environment while remaining flexible and positive.
  • Ability to work collaboratively and build effective working relationships with clients, subcontractors, partners, vendors, and colleagues.
  • Must be a strong team player and possess a demonstrated ability to multi-task, be a strategic thinker and operate with a dedication to program support.
  • Knowledge of MS Office programs (Word, PowerPoint, Excel) is required.
  • Fluency in written and oral English required.
  • MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.

    We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law.

    In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.

    MSI is an Equal Opportunity Employer / Affirmative Action / Americans with Disabilities / Veterans Employer.

    Reasonable Accommodations :

    MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please email MSI.

    Dept.HRRecruiting tetratechinc.onmicrosoft.com with Reasonable Accommodations in the title. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.

    Only candidates who have been selected for an interview will be contacted.

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