Country Finance Manager at the Agency for Technical Cooperation and Development ACTED
The Agency for Technical Cooperation and Developme
Abuja, Capital Federal, ng
4d ago
source : Ecadoo

Location Maiduguri Abuja Department Finance Contract Fixed term Duration 12 months Starting date ASAP Position Details Under the authority of the Country Director and Finance Director in HQ the Country Finance Manager CFM will be responsible for ACTED accounting and financial management in country The CFM ensures that national legislation is adhered to and that the country specific standards are applied in ensuring efficient use of resources Accounting and treasury Management Accounting management supervise the accounting cycle for the mission Ensure timely and accurate data entries in cashbook bankbook and SAGA following the standard descriptions defined in ACTED rsquo s Global Finance Procedure Manual Verify and coordinate the monthly compilation accounts from each area Supervise cash and bank balance checking process when closing the monthly accounts Communicate accounts on a monthly basis to HQ respecting SAGA procedures and deadlines in line with the monthly accounting schedule as per ACTED rsquo s Finance Procedures Manage the presentation circulation filing of vouchers and archiving of accounting and financial documents in compliance with FLAT and Finance procedures maintain an up to date filing follow up A8 01 Red Cell Game Review on a random basis quality and compliance of documentation from areas when centralizing Supervise the Yearly and Midyear Accounting Closures for both General and Analytical Accountancy aspects V1 and V2 Treasury management ensure a controlled and smooth cash management Ensure justified bank selection process open close bank accounts under the authority of the CEO Oversee the management of bank accounts control follow and make sure flows are properly lettered advances transfers etc check balances and justifications authorised visas Report to HQ through the flows reporting tool A1 PRATIC Supervise the management of safes and cash available amount balance checks security instructions Assess monthly cash flow needs for projects and areas fill and share the form A4 01 Cash Request on the 15th of each month Manage money transfers areas cash supply and amounts in circulation whilst defining payment procedures bank transfer cheque cash etc Make sure donors are invoiced on time and report it through the tool A4 04 ATROCE comply with good practices described in the Money In Acted HOUse Plan MIAHOU Commitment of expenditures budget control amp Financial Management Commitment of expenditure guaranty budget availability and compliance to ACTED and donor rsquo s procedures before releasing payments Collect visas of authorised staff members set up commitment ceiling in local currencies define methods and timescales for payment Before commitment payment of any expenditure check authorization levels budget availability budget line on which the expense is to be allocated to ensuring full compliance with ACTED and donors procedures Before commitment payment of any expenditure check authorization levels budget availability budget line on which the expense is to be allocated to ensuring full compliance with ACTED and donors procedures In close coordination with the Country Logistics Manager CLM or equivalent negotiate terms of contracts including payment schedule amp taxes obligations ensure that procurement procedures are adhered to Follow up commitments and payments through the tool A7 02 Contract Follow Up CFU Ensure financial compliance amp budget control points during Purchase Committee meetings review coherence between orders quotations offers purchase orders call for tender documentation procurement memo contract invoices receipts works services completion certificates Check the receiver rsquo s ability to endorse payment In close coordination with the Admin Team ensure that staff contracts are in line with ACTED standard salary grid available budgets and regulations propose salary grids revisions based on benchmarks national legislation and budget constraint review and validate the payroll on the 25th of each month Validate partner rsquo s accounting and documentation accuracy and compliance before payement Project budget follow up mission rsquo s cost control internal amp external audits anticipate and mitigate financial risks ensuring operations are run in a compliant and cost efficient manner Lead Budget Follow Up A7 01 and Allocation Tables A5 consolidation process Analyse report gaps between planned budgets and actual expenses comply to the flexibility rule Anticipate financial risks present budget updates and mitigation plans during FLAT meetings Analyse and report monthly running costs fleet and communication of each area A6 01 04 Prevent and report any financial and operational loss A6 01 ACT follow up Submit to HQ all the annexes of the internal financial follow up reporting tool TITANIC by the 15th of each month Follow up Exit Forms for international staff and make sure they are sent to HQ once validated Take the lead on external audit preparation in support to the country compliance teams if any Contribute to opening closeout meetings responses to audit reports recommendations rsquo implementation plans Project financial cycle management Develop project budgets and reports ensure the financial feasibility of projects respecting ACTED and donors rsquo rules and deadlines Gather information from the relevant departments to consolidate budgets for project proposals according to project mission needs and donor constraints Propose sufficient programme and support budgets including mission rsquo s investment plans in close link with country coordination Review and negotiate terms of grant contracts before signature payment amp financial reporting schedule use of HQ cash pooling system etc Plan consolidate draft amp crosscheck with Project Development Department PDD financial reports when required ad rsquo hoc interim and final respecting contractual deadlines and rules such as flexibility eligibility and liquidation period etc Follow up payments from donors and financial project close out contract liquidation Team leadership amp other tasks Update the organization chart and ToRs of the finance and administration departments if applicable according to the mission development Oversee the team plan amp conduct finance staff recruitment s undertake appraisals follow career management identify staff with potential and contribute to ACTED internal mobility policy Ensure training and capacity building for finance team members of ACTED and Partners in order to increase the level of technical ability and skills Actively promote strong amp structured articulations with all teams Logistics amp PDD in particular Represent ACTED with relevant finance amp admin networks at country level Improve information flows within the department and with other departments Plan field monitoring missions Perform any other related activities as assigned by immediate supervisor Qualifications Master s degree minimum in Finance or related area 3 years of solid experience in financial management and monitoring systems preferably of large development programs possibly complemented by academic expertise Excellent financial and analytical skills Excellent communication and drafting skills for effective reporting on programme financial performance Ability to manage a financial monitoring team and demonstrate leadership Ability to monitor and evaluate financial and monitoring skills of communities through capacity building efforts Ability to operate in a cross cultural environment requiring flexibility Familiarity with the aid system and understanding of donor and governmental requirements Prior knowledge of the region an asset Fluency in English required ability to communicate in local languages an asset Ability to operate Microsoft Word Excel and Project Management software Conditions Salary defined by the ACTED salary grid educational level expertise hardship security and performance are considered for pay bonus Additional monthly living allowance Free food and lodging provided at the organisation rsquo s guesthouse Transportation costs covered including additional return ticket luggage allowance Provision of medical life and repatriation insurance

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