Programme Finance Associate
OpenIGO
Nigeria, Maiduguri
2d ago

Duties and Responsibilities

Summary of key functions :

  • Administration and implementation of programme / operations and financial management strategies
  • Support to management of the Sub-office programme, administration of budgets and functioning of the optimal cost-recovery system.
  • Accounting, finance and administrative support
  • Facilitation of knowledge building and knowledge sharing
  • Ensures administration and implementation of programme / operations and financial management strategies , adapts processes and procedures focusing on achievement of the following results :

  • Full compliance with UN / UNDP rules and regulations and other relevant policies on financial recording / reporting system and follow-
  • up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.

  • Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management.
  • Preparation of cost sharing, and trust fund agreements, follow up on contributions within the CO resource mobilization efforts.
  • Provides effective support to management of the Sub-office programmes / projects, administration of budgets and functioning of the optimal cost-

    recovery system focusing on achievement of the following results :

  • Presentation of information for formulation of country programme work plans, budgets, proposals on implementation arrangements and execution modalities.
  • Entry of data of new grants into Atlas in the form of Annual Work Plans (AWPs), monitoring of their status.

  • Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
  • Accuracy verification of Combined Delivery Reports.
  • Provision of information for the audit of NIM / DIM projects, implementation of audit recommendations.
  • Implementation of the control mechanism for development projects through monitoring of budgets preparation and modifications
  • Tracking and reporting on mobilized resources.
  • Preparation of reports.
  • Assists in the preparation of cost-recovery bills in Atlas for the services provided by, elaboration and implementation of the income tracking system and follow up on cost recovery.
  • Provides accounting and administrative support to the Sub-Office Service Center focusing on achievement of the following results :

  • Proper control of the supporting documents for payments and financial reports for NIM / DIM projects; preparation of PO and non-
  • PO vouchers for development projects.

  • Approval of vendors in Atlas (if a senior member of the Finance team).
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
  • payrolls are duly prepared and processed; travel claims, MPOs and other entitlements are duly processed

  • Tracking and reporting of mobilized resources by performing the following tasks if assigned to the Sub-Office Operation Manager.
  • Review signed cost-sharing contribution agreements and trust fund agreements.
  • Enter Agreement information into Contracts Module.
  • Attach copy of the signed agreement in Atlas
  • Create Billing Plan in Contracts Module.
  • Create Revenue Plan and establish Milestones in Contracts Module.
  • Bill a donor through Contracts Module.
  • Maintain contributions / receivables documentation
  • Apply cash receipt to the proper revenue source / fund or project
  • Timely corrective actions on erroneous data in Atlas. Preparation of financial reports as required.
  • Maintenance of the Accounts Receivables for UNDP projects and follow-up with partners on contributions, deposits creation in Atlas and their application to AR pending items
  • Ensures facilitation of knowledge building and knowledge sharing in the Sub-office focusing on achievement of the following results :

  • Systematic gaining and sharing of knowledge and experience related to programme management.
  • Organization of training for the office staff on programme / operations related issues.
  • Synthesis of lessons learned and best practices in programme finance.
  • Sound contributions to knowledge networks and communities of practice.
  • Impact of Results :

    The key results have an impact on the overall Sub-office efficiency in programme financial resources management and success in implementation of programme / operations strategies.

    Accurate analysis and presentation of financial information enhances UNDP position as a strong development partner. The information provided facilitates decision making of the management.

    Competencies

    Functional Competencies :

    Building Partnerships

  • Tracks and reports on mobilized resources
  • Promoting Organizational Learning and Knowledge Sharing

  • Researches best practices and poses new, more effective ways of doing things
  • Identifies and communicates opportunities to promote learning and knowledge sharing
  • Job Knowledge / Technical Expertise

  • Understands the main processes and methods of work regarding to the position
  • Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting).
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments
  • Promoting Organizational Change and Development

  • Documents best practices’ in organizational change and development within and outside the UN system
  • Demonstrates ability to identify problems and proposes solutions
  • Design and Implementation of Management Systems

  • Uses information / databases / other management systems
  • Makes recommendations related to work procedures and implementation of management systems
  • Client Orientation

  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Responds to client needs promptly
  • Promoting Accountability and Results-Based Management

  • Maintains databases
  • Core Competencies :

  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management / sharing is the responsibility of each staff member.
  • Informed and transparent decision making
  • Required Skills and Experience

    Education :

  • Secondary education with certification in Finance, Business or Public Administration desirable, but it is not a requirement.
  • Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
  • UNDP Accountancy & Finance Test required
  • Experience :

  • 7 years of progressively responsible financial management experience is required, with knowledge of programme or project finance desirable.
  • Previous experience with a multilateral or international organization, notably with UN / UNDP, is highly desirable
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
  • Knowledge of IPSAS and / or IFRS required.
  • Language Requirements :

  • Fluent in spoken and written English is required.
  • The ability to communicate in Kanuri, Hausa, or any other local language spoken in the NE region is an asset.
  • Apply
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