Assistant, Programme
Red Cross Society of Nigeria Jobs Recruitment [2 new positions]
Lagos, NG
5d ago
source : NGRJobs

Duration : 6 months

Contract Type : Employee

Job Purpose

Reporting to the Senior Operations Officer, the Program Assistant will :

  • Provide administrative support in the timely and smooth implementation of the tasks and responsibilities linked to the project plans and priorities.
  • Provide comprehensive administrative and technical support to the Operations team and to all the programmes.
  • Assist to support the operational team in the translation and dissemination of their needs within the communities.
  • Assist in the follow up of the management of programme implementation in the operational area
  • Assist in close collaboration with the National Societies to ensure close and appropriate linkages between the program team and the branches
  • Provide the data management services for the operation.
  • Job Duties and Responsibilities

    The Programs Assistant is responsible for :

    Administrative Support :

  • Accountable for providing professional administrative expertise and support.
  • Support the program team in the organization of meetings internally or externally : Planning and events, issuing and preparing invitations and requests for meetings.
  • Collect, compiles, tracks and anticipates the necessary documentation and files containing briefings and information for meetings, events and mission travel and ensures the required clearances.
  • Attend meetings and prepares meeting notes, meeting reports (syntheses, summaries, agreements and action points for follow-up), upon request identify meeting content.
  • Keep the various operational file holders informed of requests and upcoming commitments and deadlines.
  • Program :

  • Conduct research on various emergencies, food and livelihood needs and related issues.
  • Support to the program activities across the project cycle.
  • Supports the team in the daily program activities and provide assistance to compile any financial report.
  • Communication :

  • Provide support in drafting, editing and preparing presentations, correspondence and other communications when required.
  • Support knowledge management systems and file.
  • Maintain a central filing system for the operational team coordinate with archives and records ensuring all key documents are accessible and appropriately archived for all related programmes.
  • In close collaboration with the Program team, develop and maintain up-to-date mailing lists, contact lists for internal and external stakeholders for different programs.
  • Reporting :

  • Support the implementation of the project in providing timely, accurate information and ensure that Monitoring and Evaluation are in line with project requirements
  • Work closely with the PMER Officer in ensuring effective planning, monitoring and evaluation of the project.
  • Ensure timely submission of reports by the National Society for the different active projects
  • Perform any other task assigned by Line or Technical Manager.
  • Education :

  • Relevant University Degree in Disaster Management, Health Management, Public Health or other related fields
  • Master’s Degree in related Discipline.
  • Experience :

  • 1-2 years experience in Disaster Management / Health, Agric / Food Security Related projects is required
  • Experience working with international non- governmental organization is preferred
  • Experience in writing report, case studies and M&E is preferred
  • Experience of working with National Societies is preferred
  • Basic secretarial skills knowledge is preferred.
  • Knowledge, Skills and Language :

  • Self-supporting in computers
  • Very good interpersonal, communication and presentation skills
  • Motivated, self-started personality, sense of responsibility and organization skills
  • Ability to multi-task, work under pressure, and prioritize workload in order to meet tight deadlines.
  • Ability to identify and handle sensitive and confidential information with discretion
  • Good negotiation skills, good judgment and maturity
  • Good knowledge of the operational context and area
  • Flexibility and ability to travel in the operation’s areas
  • Fluent in written and spoken English is required
  • Fluent in written and spoken French is preferred.
  • Competencies and Values :

  • National Society relations
  • Communication Teamwork
  • Professionalism Integrity Diversity
  • Judgement-Decision-making
  • Results focus and accountability.
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