The job holder performs a wide range of administrative and office support activities for the department and supervisors to facilitate the efficient operation of the organization.
Answer, screen and transfer inbound phone calls
Receive and direct visitors and clients
General clerical duties including photocopying, fax and mailing
Maintain electronic and hard copy filing system
Retrieve documents from filing system
Resolve administrative problems and inquiries
Prepare written responses to routine enquiries
Prepare and modify documents including correspondence, reports, drafts, memos.
Prepare agendas for meetings and prepare schedules
Record, compile and distribute minutes of meetings
Open, sort and distribute incoming correspondence
Maintain office supply inventories
Coordinate maintenance of office equipment
Coordinate and maintain records for staff, telephones, parking and petty cash
Min Required Experience :
Min Qualification : Not Specified
Desired Courses : Not Specified
Other Requirements :
Experience in clerical, administrative procedures and systems such as filing and record keeping.
Knowledge of operation of standard office equipment.
Knowledge of principles and practices of basic office management
Excellent communication skills (spoken and written)
Good interpersonal skills
Excellent customer service focus
Honest and trustworthy
Professional, able to maintain confidentiality
Ability to Multitask
Able to respond positively