Administrative / Account Officer - OBS
Olman Business Solutions
Port Harcourt
3d ago
source : BetaJob

Job Brief

  • The Administrative / Account Officer role is to perform all administrative and financial duties necessary for effective business management and efficient book keeping of company's finances for smooth day-to-day operations.
  • Responsibilities

  • Prepare regular reports on expenses and office administration budgets
  • Prepare regular management reports capturing all office activities, challenges, recommendations for improvement and budget analysis.
  • Organize a filing system for important and confidential company documents
  • Manage obligations to suppliers, customers and third-party vendors
  • Process bank deposits and reconcile financial statements
  • Prepare and process client invoices
  • Contact clients and send reminders to ensure timely payments
  • Identify and address discrepancies
  • Generate book-keeping reports on the status of accounts payable and receivable
  • Cross-check invoices with payments and expenses to ensure accuracy
  • Track company's expenses and process refunds / reimbursements
  • Maintain a company calendar and schedule appointments for management executives and clients
  • Book training room as required and approved by management
  • Arrange company travel and accommodations as requested
  • Schedule in-house and external events and training sessions
  • Manage office supplies and order new supplies as needed.
  • Work with the Business Development unit to prepare presentations, proposals and bids as assigned / requested.
  • Interface with the Facility officer to oversee and supervise maintenance activities.
  • Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience.
  • Health & Safety Responsibilities :

  • Take reasonable care of your own health and safety, and that of others affected by what you do
  • Cooperate on all issues involving health and safety especially at the workplace
  • Use work items provided for you correctly, in accordance with training and instructions
  • Do not interfere with or misuse anything provided for your health, safety or personal welfare
  • Report any health and safety concerns to your line manager as soon as practicable
  • Qualifications

  • OND / HND or Bachelor's Degree in Business Administration, Accounting or related field
  • Proven work experience as an Administrative Officer, Account Officer or similar role
  • Working knowledge of Business management, and Book keeping tools.
  • Proficiency in using Microsoft Office applications
  • Skills / Requirements :

  • Ability to deal with work of a confidential nature
  • Ability to manage client relationships
  • Ability to pay attention to details and proffer solution to problems
  • Ability to multitask and meet deadlines
  • Effective planning & coordination skills
  • Effective written and verbal communication skills
  • Exceptional customer service skills
  • Time Management skills
  • Problem solving skills
  • Excellent interpersonal skills
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