Ensure all vehicles are licensed, insured, maintained properly, and oversee fuel cards.
Facilitate customs clearance, delivery, and issuance of all personal mail and packages.
Track and report mail and packages.
Coordinate with local travel agencies or airlines to support project travel.
Coordinate training logistics services, to include catering service, laundry service, transport service, distribution of uniforms and supplies, security services, and internet services.
Support the maintenance and care of all property and equipment.
Support the procurement team with the identification of vendors and solicitation of multiple quotes for all local procurement requirements on the contract.
Arrange transport services as needed to carry trainees to off-site locations through the daily rental of troop carrier trucks, 55-passenger buses, or other local option at the preference of the government.
Arrange daily cargo truck(s) rental to transport uniforms and equipment from the Embassy to the training academy.
Organize and distribute equipment, supplies, and other items to trainees.
In close coordination with the procurement team, support the purchase, rental, sale of goods, services, real property, works and other project requirements, for budgeting funds allocated to the contract, procurement actions, entering contracts, inviting vendors to register, submit quotations, bids and proposals, negotiation with vendors, and contract signature as needed.
Maintain inventory tracking, control, and storage of equipment and supplies needed for training and the welfare of the trainees and staff.
Manage storage, and inventory control of uniforms, clothing, equipment, vehicles, other personal, classroom supplies, and any additional equipment needed during the period of performance and as specified under this contract.
Prepare monthly inventory reports of the contents of the storage / warehouse.
Receive and inspect orders to ensure the right quantity, the items are placed in designated warehouse spaces and simultaneously scanned and / or logged into the Property Management System.
Any items not received at expected times are noted and our purchasing personnel conduct follow-up proactively.
Track distribution of clothing, materials, and supplies to police cadets.
Conduct regular inventory inspections to identify potential technical issues or defects with gear to be issued to cadets, such as color mismatches, manufacturers’ defects, etc.
Manage a corrective action process by which defects are eliminated from the supply chain.
Assist the Logistics Manager to oversee all vehicle maintenance activities and maintains preventive maintenance schedules and activity logs for the fleet.
All maintenance activities will be performed by licensed service providers in Abuja in accordance with dealer recommended schedules and vehicle maintenance manuals.
Assist the Logistics Manager to conduct full quarterly inventories of equipment on the program, maintaining complete, current, and auditable records on this contract for all material and property.
Travel to training facilities outside of Abuja will be required to track the distribution of equipment and other inventory, as well as coordinate travel and other training logistics.
Must have a BA from an accredited university.
Three years of professional experience in logistics and project management, or similar field, with an international organization.
Experience with inventory management.
Familiarity with U.S. Government regulations highly preferred.
Ability to travel outside of Abuja for periods of one week or longer.
Moderate to Advanced knowledge of Microsoft Office (Outlook, Excel, Word, and PowerPoint), MS Visio, MS Project and Windows Operating System.
Responsible, highly organized, and motivated.
Fluency (speaking, reading, writing) in English.