Admin Assistant - Bauchi
Plan International
Bauchi, Nigeria
6d ago

Admin Assistant - Bauchi

Date : 15-Nov-2021

Location : Bauchi, Nigeria

Company : Plan International

Plan International is an independent development and humanitarian non-profit organisation

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face.

We have been building powerful partnerships for children for over 80 years and are now active in more than 70 countries, driving changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

Plan International is registered in Nigeria with the Corporate Affairs Commission.

Deadline for application submission : 25th November, 2021.

Location : Bauchi

The ASPIRE project is a 5-year project funded with support from Global Affairs Canada and focused on improving sexual rights and reproductive health of adolescent girls and boys in Bauchi and Sokoto state.

The purpose of this role is to provide administrative and logistical support to the implementation of the ASPIRE project in Bauchi in line with donor expectations, as well as Plan International Global and National policy.

Dimensions of the Role

The post holder will support effective administration and logistics coordination for the ASPIRE project in Bauchi.

Accountabilities

  • Provide day-to-day support to staff in general office operations and identify future needs
  • Ensure timely welcome services, hotel and flights bookings and other support services for staff and visitors
  • Coordinate and management movement register for all staff and visitors on the project in Bauchi.
  • Effective management of the office operations
  • Prepare and file documents for signature and / or action, as necessary and ensure that that proper filing systems are in place for the office
  • Coordinates the planning and organization of meetings and workshops
  • Arrange for the repair and maintenance of office equipment and machinery to ensure that staff works effectively without any disruptions.
  • Ensures that the SAP system is used to capture all necessary activities as required.
  • Establish and maintain a well-functioning logistics support operation for the office - effective coordination and use of vehicles
  • Coordinate logistics and procurement operations Selection of vendors / suppliers and sending RFQs
  • Prepares and Maintain records of all outstanding purchase orders with external vendors and arranges transportation and forwarding services for all orders to ensure delivery on schedule
  • Prepare reports on personnel and material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner
  • Ensure compliance with Plan International logistics standards and regulations
  • Take minutes of staff and management meetings
  • Ensure appropriate request for quotation is placed and correct quotations received for processing
  • Responsible for purchase order creation and maintenance in SAP
  • Store Management using specified software
  • Perform any other project related duties as specified by the Admin Officer and other dotted line management.
  • Technical Expertise, Skills and Knowledge

    Essential :

  • A degree in Business / Public Administration or related field.
  • At least 2 years of experience working in administration and logistics generalist role in a
  • Experience in use of SAP
  • Fluency in English with excellent writing and speaking skills is required.
  • Excellent and demonstrable experience in procurement processes and logistics management.
  • Demonstrable experience in office management and staff coordination.
  • Excellent writing and speaking in English language
  • Knowledge and understanding of Nigeria‚Äôs policy environment
  • Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching
  • Capacity to build and maintain relationships and to work effectively in a multicultural and multi-ethnic environment respecting diversity.
  • Experience with Microsoft Word, Excel, Power Point and Outlook.
  • Behaviour

  • Creates strong sense of purpose and commitment within own part of the team and with stakeholders
  • Holds self and others to account to deliver on agreed goals and standards of behaviour
  • Demonstrates a high degree of professionalism / integrity
  • Strategic thinking and effective contribution to own work and Organisational development.
  • Strong emotional intelligence including self-awareness.
  • Very strong commitment to continuous learning
  • Actively seeks for support in addressing difficulties in execution of duties.
  • Plan International Nigeria is an equal opportunity employer and does not discriminate on the basis of race, religion, gender or disabilities.

    Plan International Nigeria is fully committed to child protection to prevent children from all forms of abuse. Women are strongly encouraged to apply.

    Only shortlisted candidates will be contacted

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