Transit Administrator
Medecins Sans Frontieres (MSF) Jobs Recruitment [4 new positions]
6d ago
source : NGRJobs


  • In conjunction with headquarters, managing visas, plane tickets and associated required processes for the arrival and departure of international staff from the country
  • Coordinating the movements of staff (local and international) and related administrative formalities (passports, visas, per diems) with the projects and headquarters
  • Ensuring contact with external partners to stay informed on policies and procedures related to movements, entry / work regulations (immigration, UN, airline companies )
  • Being responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters and lodging)
  • Ensuring the update of movement related tools and Mission contact information and their regular distribution (incl. movement lists and evacuation / lists).
  • Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training / induction, evaluation, potential detection, development and communication) of the staff under his / her responsibility (administrative assistants, housekeeping staff) in order to improve people capabilities and to ensure both the sizing and the amount of knowledge required
  • Being in charge of the preparation of per diems, modes of telecommunication, and housing / room assignments ensuring proper management of guesthouses (furniture, cleaning, food)
  • Being responsible for the filing of administrative documents according to MSF standards and local legislation. Sending required documentation to HQ in a timely manner.
  • Managing and improving process efficiencies with external stakeholders : Hotels, Covid19 testing clinics, travel agencies
  • Requirements

  • Education : Bachelor’s Degree in Administration and Management fields
  • Essential Experience : At least two (2) years in Administration management or related field
  • Desirable Experience : Working with Humanitarian organizations; NGOs / INGOs in HR / Admin / Logistics / Operations
  • Languages : English
  • Knowledge : Essential computer literacy (Word, Excel, Outlook, Internet)
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