Job Summary

The Company Secretary is responsible for the efficient administration of the company, particularly with regard to ensuring compliance with the statutory and regulatory requirements and for ensuring that decisions of the Directors are implemented.

The Company Secretary ensures compliance with relevant legislation and regulation and keeps the company leadership informed of their legal responsibilities.

The Company Secretary has a duty to file annual returns and other Company documents, as well as take responsibility for convening leadership meetings and other internal administrative matters.

Responsibilities

Maintaining the company’s registered office and receiving all correspondence sent to that address

Maintaining the company’s statutory records which include; minutes of general and leadership meetings, a register of directors, any charges applying to the company’s assets, and a register of debenture holders’

Looking after essential legal documents which includes : the Certificate of Incorporation, the Memorandum and Articles of Association, share certificates and stock transfers, the company’s seal, any certificates of change of name, and director’s service contracts.

Reporting on changes to the company

Playing the role of corporate watchdog, anticipating the items that the Leadership needs to review and approve

To ensure compliance with the provisions of Companies Law and rules made there-under and other statutes and bye-laws

To attend the leadership meetings in order to ensure that the legal requirements are fulfilled, and provide such information as is necessary

To prepare, approve, sign and seal agreements leases, legal forms, and other official documents on the company’s behalf when authorised by the board of directors or the executive responsible.

To advise, in conjunctions with the company’s solicitors, the chief executive or other executives, in respect of the legal matters, as required.

To engage legal advisors and defend the rights of the company in Courts of Law.

Qualifications

Bachelor's Degree in Law / Legal Studies

Minimum of 3 years of experience in the Tech industry is desirable.

Specific Skills :

Strong administrative skills and an aptitude for using IT software

Commercial awareness

Meticulous attention to detail

Influencing skills

Excellent organization and time management

The ability to take the initiative

A flexible and practical approach to work

Discretion and diplomacy.