Human Resource & Administrative Manager
Octoplus Marketing
Lagos
17d ago
source : myJobmag
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  • Octoplus is a Marketing CONSULT, SUPPORT , STRATEGY Development and Business SOLUTION Company

    We are interactive Consultants focused on, Creatively engaging consumer / customer / end-users with memorable experience that impact on brands in our care.

    Octoplus Marketing is looking for an experienced HR & Administrative Manager for West Africa who will provide both strategic and operational support to the business across the spectrum of Human Resources Management and Office Administration.

    This spans how to recruit, hire, retain, motivate, measure performance and develop the right talents amidst overseeing effective and efficient office administration.

    OVERVIEW OF THE ROLE

    In more specific terms, the Head, Human Resources Management will perform the following functions :

    Continuous Review and improvement of Organisational DesignStrategic Manpower PlanningTalent Sourcing and placementContinuous review and improvement of Organisational PoliciesEnsure adherence to Organisational Systems, Policies and Standard Operating ProceduresStandardization of Organisational Culture, Induction and On-

    Boarding of new employeesPerformance Management System implementationCompensation and Benefits ManagementEmployee WelfareTraining / Development (Developmental needs analysis, advise and selection of developmental interventions etc) Driving Team Building and Employee Engagement interventionsGenerate data / reports and perform analysis on staff movements, headcount, retention, turnover, and so on.

    Office Administration Functions. The role holder will be required to :

    Ensure that office facility is in prim and conducive working condition by carrying out periodic inspection of the office facility and drawing up strategic plans for repairs, renovations, installation and other maintenance activities.

    Reduce office wastage and minimize costs by monitoring utilities’ consumption, adopting effective storage system, ensuring multiple vendor system to encourage bidding processes, and putting inventory controls around company assets amongst others.

    Ensure smooth and effective dispatch system, and the proper distribution of internal and external correspondences.Ensure a simple and effective information / records / data management system by designing proper storage, retrieval and archiving procedure.

    Plan and coordinate flow of information within the company to promote business operationOversee and coordinate the purchase / payment of office utility items / services (stationery, toiletries, PHCN, Diesel, DSTV, LAWMA, etc), work tools / paraphernalia and any other materials with attention to budgetary constraintsCreate and maintain good and profitable relationships with regulatory bodies and contractors / vendors.

    Ensure prompt and accurate preparation of administrative budget by closely monitoring and analyzing inventory of office supplies and other related expenses.

    Leverage technology and systems to ensure that tracking of company’s stock is repeatable and scalable.Coordinate all administrative staff and ensure adherence standard operating procedures and Company policies and regulationsKeep abreast with all organizational changes and business developments to continuously device more efficient and effective ways to improve business operations

    PERSON SPECIFICATIONS

    Minimum of 7 years relevant working experience with at least 2 years spent in a Marketing Communications (or similar) agency.

    Minimum of Bachelor’s Degree in Human Resources management or related discipline from any recognized institutionShould belong to relevant HR professional bodies.

    Good interpersonal, planning and people management skills.Strong communications, verbal and written skills to understand briefs, write and communicate proposals.

    Must be able to speak English & French

  • The ideal candidate needs;
  • Strong administration, communication and people management skillsAn in depth understanding of Labour LawStrong analytical, technical, numeracy and financial skills to aid in executing tasks with minimal supervision.

    Hands on experience in Performance Management, Manpower Planning and Talent ManagementHands on experience in the implementation of ERP systems / HR softwareThe ability to exercise initiative and sound judgment and to react with discretion under varying conditionsExcellent attention to detailMust have a strong personality and be firmMust be able to work with little or no supervisionExcellent time management skillsExcellent team working skills

    Details :

    We are looking for an experienced Accountant that will provide professional support to the Financial Controller (FC) across all responsibilities of the FC and as may be required.

    OVERVIEW OF THE ROLE

    The Accountant will provide professional support to the Financial Controller in designing and managing the implementation of the entire financial strategy and framework for the company in Nigeria and West Africa.

    This would include provision of support in the management of investments, risk minimization plans, Profit & Loss, Cash Flow management, income and expenses reports, developing and implementing systems for collecting, analysing, verifying and reporting financial information across West Africa.

    The Accountant will support the FC in overseeing and managing company accounts, ledgers, and reporting systems in line with the company’s Finance policy, IFRS and Generally Accepted Accounting Principles (GAAP), etc.

    The Accountant’s responsibilities will also include provision of support to the FC in the management of investments, Profit & Loss, Cash Flow management, income and expenses reports, monitoring budget performance on all projects and financial guidance to all units / departments.

    General Accounting Functions will include :

    Review existing accounting practices and procedures and make recommendations for improvementsExamining bank statements and reconciling them with general ledger entriesExamining expenses submitted by employeesKeeping an eye on incoming payments from accounts receivable and outgoing payments from accounts payableCreating company financial reports with the above information includedAnalysing data collected in order to determine the state of the company’s financial healthAnalysing data to understand where the company is generating and losing revenueExamining the proficiency of the software programs used to organise dataGenerating financial reports that display the company’s profits, equity and cash flowEnsures proper and effective accounting procedure by researching and interpreting accounting policy regulationsMaintains accounting controls by preparing and recommending policies.

    Improve systems, procedures and initiate corrective actionsMeet financial accounting objectivesEstablish and maintain fiscal files and records to document transactionsThe ideal candidate will prepare assets, liabilities and capital account entries by compiling and analyzing account information.

    Summarizes current financial status by collecting information, preparing balance sheet, profit and loss statement and other financial reports.

    Maintains financial security by following internal controlsReconciles financial discrepancies by collecting and analyzing account informationAnalyze budgets and other financial informationMonitor budget performance across the organizationDesign and implementation of cost savings’ strategiesEnsuring Compliance with statutory requirements (taxation, statutory remittances etc) and effective Stakeholders Management

    PERSON SPECIFICATION

    Minimum of 2 - 3 years relevant working experience (some of which must have been spent in a Marketing Communications Agency)Minimum of Bachelor’s Degree in Accounting or related discipline from any recognized institutionShould be ACCA or ICAN certified (Or at the verge of being certified)

  • The ideal candidate needs;
  • Strong communication and people management skillsAn in depth understanding of tax regulations and complianceProficiency in budgeting and budgetary controls Strong analytical, technical, numeracy and financial skills to aid in executing tasks with minimal supervision.

    In depth understanding of IFRS (International Financial Reporting Standard) , GAAP (generally accepted accounting principles)etc.

    Hands on experience in financial planning, budgeting and forecastingHands on experience in the implementation of ERP systems / accounting software , Oracle, etc.

    The ability to exercise initiative and sound judgment and to react with discretion under varying conditionsExcellent attention to detailMust have a strong personality and be firmMust be able to work with little or no supervisionExcellent time management skillsExcellent team working skill

    Method of Application

    INTERESTED CANDIDATES SHOULD SEND THEIR CV TO using "Human Resource and Administrative Manager (West Africa) as the subject.

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